Administrative Assistant, NEXTGen Detroit

JFMD; Bloomfield Hills (MI); On-site; USD 38,000 - 52,000; Full time

Job summary

Jewish Federation of Detroit is seeking an Administrative Assistant to support the NEXTGen Detroit team. You will manage calendars, assist with planning and executing events, and handle communications with confidential information in a fast-paced, collaborative environment.

The role requires strong MS Office skills, organizational ability, and a customer-service mindset. Evenings and occasional weekends are required to support major events.

Qualifications

• High School diploma required; bachelor’s preferred.

Responsibilities

• Perform high-level confidential administrative support for the NEXTGen Detroit team.
• Maintain the Director’s calendar, schedule meetings, and appointments.
• Assist with event planning: book rooms, coordinate RSVPs, and materials.
• Use Microsoft Outlook, Word, and Excel for daily tasks.
• Utilize Reach, Asana, Mailchimp, internal databases, and Google tools as needed.
• Support social media efforts on Instagram, Facebook, TikTok, and more.
• Coordinate mailings with IT and Marketing.
• Handle phone and email inquiries with professionalism.
• Assist with event registration at major events.
• Evenings (2 per month) and occasional weekend events may be required.

Skills

Organized

Excellent communication

Multi-tasking

Confidentiality

Customer service

Teamwork

Executive support

Education

High School diploma

Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Reach

Asana

Mailchimp

Google platforms

Job description

About the Jewish Federation of Detroit:

As the primary instrument of Jewish philanthropy and engagement in the Detroit area, we are a community-driven organization committed to taking care of the needs of the Jewish people and building a vibrant Jewish future, in metropolitan Detroit, in Israel and around the world.

About NEXTGen Detroit:

With the goal of engaging and retaining the next generation of Jewish Detroiters, Federation developed NEXTGen Detroit, an innovative platform for transforming the community into a vibrant home for young Jews of every background and affiliation. Since its launch in 2012, NEXTGen Detroit has emerged as a national leader of young adult engagement and is now a model for Federations across North America.

Who are we looking for?

Are you organized, energetic, and passionate about building community? NEXTGen Detroit is seeking an Administrative Assistant to support our dynamic team. In this role, you'll manage multiple tasks, handle confidential information, and contribute to planning unforgettable events. Strong communication skills, tech proficiency (MS Office), and attention to detail are key.

If you’re excited about making an impact in Detroit’s Jewish young adult community and thrive in a fast-paced, collaborative environment, we’d love to hear from you.

Primary Responsibilities

• Performing high-level, confidential and administrative support functions in the NEXTGen Detroit Department, assisting team members with various tasks
• Maintain the Director’s calendar, schedule meetings and appointments
• Responsible for assisting with all aspects of event planning, including scheduling meetings, booking rooms and refreshments, follow-up of RSVPs and preparing materials
• Using Microsoft Outlook, Word, and Excel for daily communications and tasks
• Use of Reach, Asana, Mailchimp, internal database and Google platforms as needed
• Work with staff to manage social media presence on platforms like Instagram, Facebook, TikTok, etc.
• Coordinating mailings with IT and Marketing Departments
• Addressing and appropriately responding to phone and email inquiries
• Assist with registration at major events throughout the year
• Role will include working 2 evenings a month, periodic weekend events

Required Skills & Abilities

• High School diploma, bachelor’s degree preferred.
• Confidentiality a must.
• Professional, well-organized and detail-oriented
• Strong work ethic and willingness to do what it takes to get the job done.
• Excellent communication, people skills and customer service.
• Adept at multi-tasking and working in a fast-paced, team-oriented environment.
• Prior experience assisting Executive level management a plus