Administrative Assistant, Community & Events

Jewish Federation of Greater Dallas; Bloomfield Hills (MI); On-site; USD 42,000 - 52,000; Full time

Job summary

The Jewish Federation of Detroit’s NEXTGen Detroit is seeking an Administrative Assistant to support our dynamic team. You will manage multiple tasks, handle confidential information, and contribute to planning unforgettable events. Strong communication skills and MS Office proficiency are essential.

You’ll help manage the Director’s calendar, assist with event logistics, and coordinate social media and outreach efforts in a fast-paced, collaborative environment.

Qualifications

• High School diploma; bachelor’s degree preferred.
• Confidentiality a must.
• Professional, well-organized and detail-oriented.
• Strong work ethic and willingness to do what it takes to get the job done.
• Excellent communication, people skills and customer service.
• Adept at multi-tasking and working in a fast-paced, team-oriented environment.
• Prior experience assisting Executive level management a plus.

Responsibilities

• Performing high-level, confidential and administrative support functions in the NEXTGen Detroit Department, assisting team members with various tasks
• Maintain the Director’s calendar, schedule meetings and appointments
• Responsible for assisting with all aspects of event planning, including scheduling meetings, booking rooms and refreshments, follow-up of RSVPs and preparing materials
• Using Microsoft Outlook, Word, and Excel for daily communications and tasks
• Use of Reach, Asana, Mailchimp, internal database and Google platforms as needed
• Work with staff to manage social media presence on platforms like Instagram, Facebook, TikTok, etc.
• Coordinating mailings with IT and Marketing Departments
• Addressing and appropriately responding to phone and email inquiries
• Assist with registration at major events throughout the year
• Role will include working 2 evenings a month, periodic weekend events

Skills

Organizational skills

Communication skills

Attention to detail

Multi-tasking

Team collaboration

Confidentiality

Education

High School diploma

Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Asana

Mailchimp

Reach

Google Workspace

Job description

The Jewish Federation of Detroit’s NEXTGen Detroit is seeking an Administrative Assistant to support our dynamic team. You will manage multiple tasks, handle confidential information, and contribute to planning unforgettable events. Strong communication skills and MS Office proficiency are essential.

You’ll help manage the Director’s calendar, assist with event logistics, and coordinate social media and outreach efforts in a fast-paced, collaborative environment.