Administrative Assistant - New Hire and Onboarding

Redi Services, LLC; Lyman (WY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and Pharmacy

Health Savings Account (HSA)

Life Insurance

Short-Term Disability Insurance

401(k) with Company Match

Paid Time Off (PTO)

Professional growth opportunities

Job summary

Redi Services, LLC is seeking an HR Administrative Assistant focused on onboarding new hires to join our team. You will coordinate the onboarding journey from offer to first day and beyond, partnering with Recruiting, HR, Payroll, and Operations to ensure a smooth, professional experience for new employees.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment, with strong communication and a customer-service mindset.

Qualifications

• Onboarding, HR, Recruiting, or administrative support experience preferred but not required.
• Excellent organizational skills and strong attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong sense of urgency, follow-through, and customer service.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Experience with HRIS, applicant tracking systems, and Microsoft Office preferred.
• Positive attitude and ability to work across departments.

Responsibilities

• Serve as a primary point of contact for new hires throughout the onboarding process.
• Coordinate pre-employment requirements, new hire paperwork, and onboarding activities.
• Communicate clearly and professionally with candidates, employees, hiring managers, and internal departments.
• Ensure all required employment documents and records are completed accurately and maintained in a timely manner.
• Coordinate and run new hire orientations and assist employees in understanding Redi's culture, expectations, policies, and resources.
• Partner with Recruiting and Operations to ensure a seamless transition from candidate to employee.
• Track onboarding progress and follow up on outstanding requirements.
• Maintain accurate employee information and confidential personnel records.
• Assist with process improvement initiatives to enhance the new hire experience and improve onboarding efficiency.
• Help ensure compliance with company policies and applicable employment requirements.
• Support other Human Resources and Recruiting efforts as needed.

Skills

Onboarding experience

Organizational skills

Communication skills

Multitasking

Confidentiality

Customer service

Tools

HRIS

Applicant Tracking Systems

Microsoft Office

Job description

Human Resources Administrative Assistant - New Hire and Onboarding

Are you a highly organized, people-focused professional who enjoys creating an exceptional employee experience? Do you thrive in a fast-paced environment where attention to detail, communication, and follow-through make a real difference?

Redi Services, LLC, a leader in the Industrial Services Industry, is looking for an experienced and enthusiastic HR Administrative Assistant, with an emphasis on onboarding new employees, to join our team. This is an exciting full-time, long-term opportunity with a family-owned company that is committed to the success, growth, and development of its employees.

In this role, you will play a critical part in welcoming new employees to Redi and ensuring they have a smooth, positive, and professional introduction to the company. You will work closely with candidates, hiring managers, Human Resources, Payroll, and Operations to coordinate and manage the onboarding process from offer acceptance through the employee's first day and beyond.

Why Redi?

Because this is a company where your work matters.

Where your ideas won't disappear into bureaucracy.

Where you'll have the opportunity to shape the future of an organization with nearly four decades of history.

Where you'll help build systems that future leaders will inherit.

Most companies ask employees to maintain what already exists.

We're asking you to help build what comes next.

If that excites you, we'd love to meet you.

What You'll Do

As an HR Administrative Assistant with an Onboarding focus, you will:

• Serve as a primary point of contact for new hires throughout the onboarding process.
• Coordinate pre-employment requirements, new hire paperwork, and onboarding activities.
• Communicate clearly and professionally with candidates, employees, hiring managers, and internal departments.
• Ensure all required employment documents and records are completed accurately and maintained in a timely manner.
• Coordinate and run new hire orientations and assist employees in understanding Redi's culture, expectations, policies, and resources.
• Partner with Recruiting and Operations to ensure a seamless transition from candidate to employee.
• Track onboarding progress and follow up on outstanding requirements.
• Maintain accurate employee information and confidential personnel records.
• Assist with process improvement initiatives to enhance the new hire experience and improve onboarding efficiency.
• Help ensure compliance with company policies and applicable employment requirements.
• Support other Human Resources and Recruiting efforts as needed.

What We're Looking For

The ideal candidate will have:

• Previous experience in onboarding, Human Resources, Recruiting, or an administrative support role is desired but not required.
• Exceptional organizational skills and strong attention to detail.
• Excellent communication and interpersonal skills.
• The ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• A strong sense of urgency, follow-through, and customer service.
• The ability to maintain confidentiality and handle sensitive information professionally.
• Experience with HRIS, applicant tracking systems, and Microsoft Office programs is preferred.
• A positive attitude and the ability to work collaboratively across departments.

Our Core Values

At Redi, our Core Values guide how we work, support one another, and serve our customers:

• Safety Always - We put safety first in everything we do.
• Ownership Is Expected - We take responsibility, follow through, and deliver results.
• Driven to Improve - We embrace growth, innovation, and continuous improvement.
• Character Makes the Difference - We lead with integrity, respect, honesty, and accountability.

Benefits

We offer a competitive compensation and benefits package, including:

• Medical, Dental, Vision, and Prescription Insurance
• Health Savings Account (HSA)
• Life Insurance
• Short-Term Disability Insurance
• 401(k) with Company Match
• Paid Time Off (PTO)
• A supportive, team-oriented work environment
• Opportunities for professional growth and advancement

Redi Services, LLC is an Equal Opportunity Employer.

Must be willing and able to pass an initial and periodic drug screens and a background check upon hire.