Administrative Assistant- NASA Location

La-Petite-Academy; Hampton (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

La Petite Academy is seeking an Administrative Assistant to support the Child Care Center's day-to-day operations. The role mixes administrative duties with classroom support, including communication with families and basic records handling.

You will help with hiring, greet families, and maintain files for children and staff. The position requires 21+, a high school diploma or equivalent (CDA or associate preferred), and at least one year in a licensed childcare setting.

Qualifications

• Must be at least 21 years of age.
• High School Diploma or equivalent, CDA or Associate degree preferred.
• Must have at least 1 year of experience working in a licensed childcare facility.
• Must meet state requirements for education and our center/school requirements.
• Knowledge of bookkeeping, accounting procedures and the preparation and maintenance of records is a plus.

Responsibilities

• Be Accountable! Ensure the school operates in accordance with company and state licensing standards.
• Be Responsible! Manage staff schedule and time off requests. Check child attendance and classroom ratios.
• Be Organized! Create and maintain all children and staff files.
• Be Diligent! Receive, process, and follow up on monthly enrollments for billing. Run reports and maintain staff and children files.
• Be Positive! Promote the positive image of the company and assist with tours.
• Be Team-oriented! Assist with the hiring process for new staff, including applicant follow-up and welcoming new hires.

Job description

The Administrative Assistant is responsible for a wide range of tasks that are essential to the smooth running of the Child Care Center. Administrative Assistants perform various routines including bookkeeping, clerical work, family communication, staff training and opening and closing the school. They will split time between administrative duties and assisting teachers and children in the classrooms.

Job Responsibilities:

• Be Accountable! Ensure the school operates in accordance with company and state licensing standards.
• Be Responsible! Manage staff schedule and time off requests. Check child attendance and classroom ratios. Stay up to date on company offerings and ensure the school operates with the most up to date curriculum/program expectations.
• Be Organized! Create and maintain all children and staff files.
• Be Diligent! Receive, process, and follow up on monthly enrollments for billing. Run reports and maintain staff and children files.
• Be Positive! Promote the positive image of the company and play a key role in making the company a provider of choice for the communities we serve. Greet new and existing families, prepare welcome packets, and assist with tours.
• Be Team-oriented! Assist with the hiring process for new staff, including applicant follow-up, preparing materials for incoming staff and welcoming and mentoring new hires.

Job Requirements:

• Must be at least 21 years of age
• High School Diploma or equivalent, CDA or Associate degree preferred
• Must have at least 1 year of experience working in a licensed childcare facility.
• Must meet state requirements for education and our center/school requirements.
• Knowledge of bookkeeping, accounting procedures and the preparation and maintenance of records is a plus.