Administrative Assistant — Multi-Task Office Pro

Talentify; Brighton (MI); On-site; USD 38,000 - 54,000; Full time

Job summary

Talentify in an office setting is seeking an administrative assistant to support business owners, management, and staff. You will handle invoices, payments, customer follow-up, phone coverage, and CRM data entry, using Outlook, Excel, and multiple software tools.

The role emphasizes strong written communication and problem-solving skills, managing confidential information, and adapting to a fast-paced environment. Prior admin experience is preferred but not required, with QuickBooks being a plus.

Qualifications

• High school diploma or GED required.
• Previous administrative assistant experience preferred but not required.
• Experience with Microsoft Office (Word, Outlook, PowerPoint, Excel) required.
• Comfortable with using multiple types of software.
• Strong time management and organizational skills.
• Verbal and written communication skills.
• Dependable and adaptable to fast-paced environments.
• Ability to manage highly confidential information.
• Experience with QuickBooks is a plus.

Responsibilities

• Prepares correspondence, memoranda, reports, etc.
• May initiate routine and non-routine correspondence
• May book travel and reconcile expense reports
• Answers telephone calls, greets visitors, and resolves inquiries
• May schedule appointments & meetings
• May enter new job data into ServiceMaster CRM, capturing relevant information
• May utilize support staff on a reporting or project basis
• Operates a PC and software packages
• May follow up with customers on work performed
• May call customers to collect payments
• May assist other departments within the company
• Understands ServiceMaster operating systems and services offered

Skills

Outlook

Excel

Communication

Writing

Education

High school diploma/GED

Tools

ServiceMaster CRM

QuickBooks

MS Office Suite

Job description

Talentify in an office setting is seeking an administrative assistant to support business owners, management, and staff. You will handle invoices, payments, customer follow-up, phone coverage, and CRM data entry, using Outlook, Excel, and multiple software tools.

The role emphasizes strong written communication and problem-solving skills, managing confidential information, and adapting to a fast-paced environment. Prior admin experience is preferred but not required, with QuickBooks being a plus.