Administrative Assistant — Multi-Dept Support & Weekly Pay

canteenservices; Coldwater (MI); On-site; USD 35,000 - 38,000; Full time

Benefits offered by this job

Weekly pay

Medical, Vision, Dental

Life insurance

401(k)

PTO

Salary 35k-38k

Job summary

canteenservices is seeking a Full-Time Administrative Assistant to join our Accounting and Administration team in a professional office setting. This role supports multiple departments by ensuring administrative processes are completed accurately and efficiently to help achieve operational goals.

Key duties include recordkeeping, accounting support, contract administration, asset coordination, and maintaining company policies and procedures.

Qualifications

• High School Diploma or GED required.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Publisher.
• Experience operating standard office equipment.
• General knowledge of office procedures and administrative practices.
• Basic understanding of accounting and human resources functions is preferred but not required.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks, follow instructions, and work independently while contributing to a team environment.

Responsibilities

• Providing administrative support to multiple departments.
• Maintaining accurate administrative records and company documentation.
• Assisting with W-9 collection and recordkeeping.
• Managing Insurance Liability Certificates.
• Maintaining company vehicle records and documentation.
• Tracking and renewing business licenses.
• Assisting with customer contracts, including renewals, amendments, addendums, and new business documentation.
• Coordinating company purchasing cards (P-Cards), including ordering, cancellations, and updates.
• Managing company fuel cards, employee PIN assignments, and account maintenance.
• Maintaining company cell phone records and updating vendor portals to accurately track assigned company assets.
• Assisting with company insurance administration, including reporting policy changes, filing claims, and following up on claim status.
• Assisting with employee benefit administration by helping maintain accurate benefit premium records.
• Supporting the Accounting Department through data entry of accounts payable, customer billing, and bank deposits.
• Assisting in preparing and submitting business proposals and responses to bid opportunities.
• Promoting a positive, professional workplace that supports company goals and long-term success.

Skills

Organizational skills

Microsoft Office

Office equipment

Accounting basics

Interpersonal skills

Prioritization

Education

High School Diploma

Tools

Excel

Word

PowerPoint

Publisher

Job description

canteenservices is seeking a Full-Time Administrative Assistant to join our Accounting and Administration team in a professional office setting. This role supports multiple departments by ensuring administrative processes are completed accurately and efficiently to help achieve operational goals.

Key duties include recordkeeping, accounting support, contract administration, asset coordination, and maintaining company policies and procedures.