Administrative Assistant — Multi-Dept Support (Full-Time)

Canteen Services Inc; Coldwater (MI); On-site; USD 35,000 - 38,000; Full time

Benefits offered by this job

Annual salary $35,000-$38,000

Weekly pay

Medical, Vision, Dental, and Imaging

Life insurance

401(k)

Paid Time Off

Job summary

Canteen Services Inc is seeking a full-time Administrative Assistant to join our Accounting and Administration team. This role provides administrative support across departments, maintains records, assists with accounting tasks, and helps ensure company policies are followed.

The position offers a competitive hourly wage range of $16.00-$18.50 per hour, weekly pay, and a benefits package including medical, vision, dental, life insurance, 401(k), and PTO.

Qualifications

• High School Diploma or GED required.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Publisher.
• Experience operating standard office equipment.
• General knowledge of office procedures and administrative practices.
• Basic understanding of accounting and human resources functions is preferred but not required.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks, follow instructions, and work independently while contributing to a team environment.

Responsibilities

• Providing administrative support to multiple departments.
• Maintaining accurate administrative records and company documentation.
• Assisting with W-9 collection and recordkeeping.
• Managing Insurance Liability Certificates.
• Maintaining company vehicle records and documentation.
• Tracking and renewing business licenses.
• Assisting with customer contracts, including renewals, amendments, addendums, and new business documentation.
• Coordinating company purchasing cards (P-Cards), including ordering, cancellations, and updates.
• Managing company fuel cards, employee PIN assignments, and account maintenance.
• Maintaining company cell phone records and updating vendor portals to accurately track assigned company assets.
• Assisting with company insurance administration, including reporting policy changes, filing claims, and following up on claim status.
• Assisting with employee benefit administration by helping maintain accurate benefit premium records.
• Supporting the Accounting Department through data entry of accounts payable, customer billing, and bank deposits.
• Assisting in preparing and submitting business proposals and responses to bid opportunities.
• Promoting a positive, professional workplace that supports company goals and long-term success.
• Cross-train to provide backup support for other office personnel when needed.
• Assist with special projects and company initiatives.
• Perform additional administrative duties as assigned by the Office Manager or management team.

Skills

Organizational skills

Attention to detail

Communication skills

Independent working

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Canteen Services Inc is seeking a full-time Administrative Assistant to join our Accounting and Administration team. This role provides administrative support across departments, maintains records, assists with accounting tasks, and helps ensure company policies are followed.

The position offers a competitive hourly wage range of $16.00-$18.50 per hour, weekly pay, and a benefits package including medical, vision, dental, life insurance, 401(k), and PTO.