Compassionate Administrative Assistant Faith-Driven Nonprofit

Bethany Christian Services USA LLC; Indianapolis (IN); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

403(b) retirement plan with employer |

Generous time off

Education reimbursement

Wellness program

Job summary

Bethany Christian Services seeks an Administrative Assistant to support front desk operations, calendar management, and document control in Indianapolis. The role involves coordinating meetings, handling travel and expenses, and maintaining filing systems and contracts for the assigned unit.

The ideal candidate will have a High School Diploma, 4+ years in office settings, bilingual abilities, strong communication, confidentiality, and proficiency with Microsoft Office.

Qualifications

• Greet and assist visitors with a positive attitude.
• Promptly answer and route incoming calls.
• Maintain calendars and arrange meetings.
• Assist with travel arrangements and expense reporting.
• Keep filing systems organized for the unit.
• May assist with budget preparation and meetings.
• Prepare meeting agendas and take minutes.
• Maintain vendor and contracts rosters; renewals.
• May perform basic bookkeeping when needed.
• Ensure compliance with internal controls and COA guidelines.

Responsibilities

• Greet and welcome visitors, route calls, and manage calendar for supervisor.
• Arrange conferences, interviews, and meetings; coordinate travel and expenses.
• Maintain filing systems and contracts; assist with budget and audits as required.
• Prepare and distribute meeting materials; take minutes and file accordingly.
• Ensure compliance with policies and regulatory requirements; support special projects.

Skills

Greeting visitors

Calendar management

Communication skills

Microsoft Office Suite

Budgeting

Filing and records

confidentiality

Driver's license

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Bethany Christian Services seeks an Administrative Assistant to support front desk operations, calendar management, and document control in Indianapolis. The role involves coordinating meetings, handling travel and expenses, and maintaining filing systems and contracts for the assigned unit.

The ideal candidate will have a High School Diploma, 4+ years in office settings, bilingual abilities, strong communication, confidentiality, and proficiency with Microsoft Office.