Administrative Assistant — Meetings, Grants & Data Support

Cincinnati Children's Hospital Medical Center; Cincinnati (OH); On-site; USD 29,000 - 36,000; Full time

Job summary

Cincinnati Children’s Hospital Medical Center is seeking an organized scheduler and administrative support professional for the Burnet Campus in the Hospital Medicine department. The role involves coordinating conferences, meetings, interviews, and appointments, with attention to resolving conflicts and coordinating calls and video conferences.

You will also prepare documents, transcribe notes, and assist with grant materials.

Qualifications

• High school diploma or equivalent.
• 2+ years of work experience in a related job discipline.
• Preferred experience with Workday.
• Preferred experience with Microsoft Excel and Word.

Responsibilities

• Coordination—Schedule and coordinate conferences, meetings, interviews, and appointments; resolve conflicts; coordinate calls, teleconferences, and video conferencing; perform advanced library searches and act as liaison for moves; work with outside vendors; plan events; operate and maintain office equipment.
• Communication—Research information and respond to numerous requests; act as a policy/process resource; work with other departments, external agencies, and vendors; troubleshoot problems and propose solutions.
• Technology—Use software to create/edit workbooks, documents, and presentations; understand department software; produce queries from databases and review data for variances.
• Writing/Editing—Produce notes/documents; transcribe medical dictation; take meeting minutes; compose/edit correspondence, reports, proposals; submit grant materials; format manuscripts; provide manuscript/reference support.
• Financial/Human Resources—Complete and process forms; submit payroll information; liaise with payroll; compile budget data; assist with HR forms; assist with account reconciliation; verify information and resolve discrepancies; coordinate with HR Management Services; impact across the department.

Education

High school diploma or equivalent

Tools

Workday

Microsoft Excel

Microsoft Word

Job description

Cincinnati Children’s Hospital Medical Center is seeking an organized scheduler and administrative support professional for the Burnet Campus in the Hospital Medicine department. The role involves coordinating conferences, meetings, interviews, and appointments, with attention to resolving conflicts and coordinating calls and video conferences.

You will also prepare documents, transcribe notes, and assist with grant materials.