Administrative Assistant (Max $33/hr W2)

Lenmar Consulting; Boston (MA); On-site; USD 52,000 - 70,000; Full time

Job summary

Lenmar Consulting in Boston is seeking an Administrative Assistant to support the North America Sales leadership team on-site. You will manage calendars, coordinate travel, and handle expense reporting, contributing to day-to-day execution in a fast-paced environment.

The role requires strong organizational and communication skills, with responsibilities spanning travel coordination, invoice processing, onboarding/offboarding support, and document preparation for internal stakeholders.

Qualifications

• Bachelor’s Degree or similar experience required.

Responsibilities

• Provide day-to-day administrative support including calendar management, travel coordination, and meeting logistics.
• Coordinate travel arrangements including flights, hotels, and car service; support international travel as needed.
• Prepare and submit expense reports promptly and follow up on discrepancies.
• Assist with onboarding/offboarding activities and maintain documentation.
• Prepare reports and presentations; support team with document production and distribution.
• Process invoices and create funding requests using internal platforms.
• Greet guests and coordinate office logistics and supplies.

Skills

Calendar management

Travel coordination

Expense reporting

Written/verbal communication

Organizational skills

Interpersonal skills

Education

Bachelor’s or Associate degree

Tools

Outlook

Microsoft Word

Excel

PowerPoint

Concur

SharePoint

Ariba

Job description

• Contract

Company Description

Finance

Job Description

**On-site role minimum 4 days a week in the office**

Basic Purpose: The Administrative Assistant is an integral part of MSIM’s North America Sales leadership team. This is a great entry point for an early career professional who wants exposure to how a high-performing sales organization operates. You’ll work closely with senior leaders, build strong business and communication skills, and contribute to day-to-day execution that keeps the team running smoothly. Success in this role comes from being organized, curious, proactive, and comfortable juggling priorities in a fast-paced, collaborative environment.

Primary Responsibilities

• Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics (agendas, notes, and follow-ups as needed)
• Coordinate all aspects of travel, including booking flights, hotels, and car service; preparing itineraries; and supporting international travel requirements as needed
• Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials
• Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts to keep records current
• Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests
• Support internal business initiatives and help produce polished, high-quality documents and presentations
• Assist the team with onboarding and offboarding activities for employees
• Process invoices and create funding requests using internal platforms
• Help coordinate client gifts, meal reservations, and team events to support relationship-building and culture
• Support ad hoc projects and provide backup coverage for other administrative assistants, as needed
• Other duties may be assigned to meet the business needs

Job Requirements

• Bachelor’s Degree, Associate’s Degree, or equivalent experience
• Prior administrative or coordinator experience preferred
• Investment management industry experience preferred but not required
• Comfortable supporting multiple professionals with calendar scheduling and travel coordination
• Strong organization, attention to detail, prioritization skills, and reliable follow-up
• Excellent written, verbal and strong interpersonal communication skills
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; interest in building presentation/document skills is a plus
• Familiarity with Concur, SharePoint, and Ariba is a plus (training can be provided)
• Flexible attitude with the willingness to take on new assignments

Additional Information

All your information will be kept confidential according to EEO guidelines.