Administrative Assistant, Mathematical Sciences & Scheduling

Eastern New Mexico University; Portales (NM); On-site; USD 32,000 - 46,000; Full time

Job summary

Eastern New Mexico University seeks an Administrative Assistant to perform clerical duties for the department under supervision. Responsibilities include data entry, records management, scheduling, and budget monitoring.

The role requires high school completion and strong organizational skills, with the ability to communicate effectively and maintain confidentiality. The position supports department operations and interactions with other campus units.

Qualifications

• High school diploma or GED required.
• Ability to perform routine clerical tasks accurately and quickly.
• Capacity to maintain confidentiality of records and information.
• Proficiency in word processing and data entry.

Responsibilities

• Perform records management tasks with data entry, filing, and document flow coordination.
• Monitor and record departmental budgets and routine bookkeeping tasks.
• Schedule meetings, book rooms, and coordinate events.
• Provide operational support and act as liaison with other departments on administrative matters.
• Greet visitors, screen calls, and route inquiries; maintain logs as required.
• Order, stock, and distribute office supplies; prepare invoices and requisitions.

Skills

Data entry

Filing

Scheduling

Budgeting basics

Visitor greeting

Invoice processing

Office equipment

Confidentiality

Written communication

Time management

Education

High school diploma or GED certificate

Job description

Eastern New Mexico University seeks an Administrative Assistant to perform clerical duties for the department under supervision. Responsibilities include data entry, records management, scheduling, and budget monitoring.

The role requires high school completion and strong organizational skills, with the ability to communicate effectively and maintain confidentiality. The position supports department operations and interactions with other campus units.