Administrative Assistant (Logistics)

chadwellsupply; Knightdale (NC); On-site; USD 28,929 - 30,307; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401K

PTO 104 hours

Paid holidays

Employee discount

Long-term career opportunities

Top Company USA recognition

Job summary

Chadwell Supply seeks a Warehouse Construction Admin to support the Warehouse Director. You will handle licenses, permits, and vendor coordination while maintaining project schedules and reports for ongoing and upcoming warehouse construction projects.

The role requires proficiency in Microsoft Office, strong problem-solving skills, and travel for training. This full-time position offers a comprehensive benefits package and growth opportunities across Chadwell Supply's 29 branches nationwide.

Qualifications

• Three years of experience operating computers and software.
• Proficient in Microsoft Outlook, Excel and Word.
• Ability to create PowerPoint presentations.
• Strong problem-solving skills.
• Willingness to travel for training.
• Must be 18 years or older.

Responsibilities

• Set up and apply for required licenses and permits.
• Provide required documents to obtain permits for warehouse construction.
• Pay fees for licenses, permits, and other requirements as needed.
• Set up and cancel gas and power in warehouse locations as needed.
• Work with vendors to purchase materials and products for a new branch.
• Partner with New Warehouse Director to develop project schedule for ongoing projects.
• Manage and oversee project plans for ongoing and upcoming projects.
• Organize and attend meetings with landlords to obtain information on progress.
• Provide weekly, monthly, and quarterly updates on ongoing warehouse construction.
• Track and report locations and quantities on electrical material handling equipment.
• Track and monitor pending orders in Excel with ship dates, inventory, delays, and vendor contacts.
• Assist with leasing handling materials.
• Update calendar and schedule department meetings.
• Analyze data from IT, Stock IQ, Great Plains, Sales Pad to create reports for manager.
• Monitor reports to ensure optimal department performance.
• Answer calls with a clear and friendly tone.

Skills

Computer ops

Outlook

Excel

Word

PowerPoint

Problem solving

Travel ability

Tools

Great Plains

Sales Pad

Stock IQ

Job description

Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all.

• $21.00- $22.00/ Hour Based on Experience PLUS Quarterly Bonuses!
• Full Time: Monday-Friday, 8:00 am - 5:00 pm. Guaranteed 40 hours per week plus overtime opportunities and no weekends!
• We offer medical, dental, vision, life insurance, disability, 401K, 104 hours paid time off accrual, paid holidays off, and more!
• Employee Discount Program!
• Long-term Career Opportunities! Many of our leaders started with Chadwell Supply looking for a job, just like you, but found long-term career opportunities at one of our 29 Branches across the Country.
• Recognized as a Top Company USA 5 years running!

Overview

Chadwell Supply is a successful family owned maintenance supply company with 29 Branches Nationwide. The Warehouse Construction Admin provides direct assistance to the Warehouse Director in a variety of administrative tasks regarding ongoing and upcoming projects. This position will also be responsible for maintaining multiple department reports to ensure the MRO Operations department is functioning at optimal performance levels.

What You Will Need

• You must be 18 years or older.
• You must have 3 years of experience in computer operation.
• You must be extremely proficient in Microsoft Outlook, Excel and Word.
• Ability to create Power Points or have the ability to learn.
• Demonstrate excellent problem-solving skills.
• Able to meet travel requirements for training.

How You Will Make an Impact

• Set up and apply for required licenses and permits.
• Provide required documents to obtain permits for warehouse construction.
• Pay fees for licenses, permits, and other requirements as needed.
• Set up and cancel gas and power in warehouse locations as needed.
• Work with vendors to purchase materials and products as needed for a new branch.
• Partner with New Warehouse Director to develop project schedule for ongoing projects.
• Manage and oversee project plans for ongoing and upcoming projects.
• Organize and attend meetings with landlords to obtain information regarding progress with ongoing progress.
• Provide weekly, monthly, and quarterly updates regarding ongoing warehouse construction.
• Track and report locations and quantities on all electrical material handling equipment such as forklifts, order pickers, reach truck, electric pallet jacks etc.
• Track and monitor pending orders in Excel and include estimated ship dates, inventory, delays, and contact/vendor information.
• Assist with leasing handling materials.
• Update calendar and schedule meetings for department as requested.
• Analyze data based on information from IT, Stock IQ, Great Plains data, Sales Pad, and other software to create reports for manager.
• Monitor a variety of reports to ensure optimal department performance.
• Able to answer calls with a clear and friendly tone.
• Become proficient with Chadwell Supply’s technological systems as required for job duties.
• Be able to meet stringent timelines while maintaining proper procedures.
• Maintain electronic files accurately.