Administrative Assistant - Little Rock, AR

MSCCN; Little Rock (AR); On-site; USD 30,000 - 42,000; Full time

Job summary

Entergy Arkansas, LLC is seeking an Administrative Assistant to support accounts payable, contract compliance, and related policy processes for the AR Transmission Line Group. This on-site role collaborates with internal and external customers and requires reliable handling of records and training coordination.

Ideal candidates have 0–6 years in customer service, strong communication, and proficiency with Microsoft Office and Entergy systems like CCS, Concur, and Time and Labor.

Qualifications

• 0 - 6 years customer service experience
• Some college or at least 1 year of customer service experience
• Dependable, self-motivated, organized, and able to manage multiple tasks
• Strong written and oral communication skills
• Must maintain confidentiality at all times

Responsibilities

• Assist internal and external customers with courteous professionalism and maintain records
• Identify and track employee-training needs and coordinate cross-functional training
• Process vendor payments for OneCard purchases and reconcile expenses
• Provide guidance and contracts analysis on accounts payable processing
• Support claims management and administrative policies for operations
• Assist with contract management in Asset Suite/INDUS/Passport and contract releases
• During major storm events, support the AR Transmission Line group as needed

Skills

Customer service

Communication skills

Time management

Confidentiality

Education

Some college

Tools

Microsoft Office

Concur

PeopleSoft Financial

Maximo

CCS software

Time and Labor software

Job description

ATTENTION MILITARY AFFILIATED JOB SEEKERS

Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is \"On-Site\" at the location detailed in the job post.

PS Job Title: Administrative Assistant

Work Place Flexibility: Onsite

Legal Entity: Entergy Arkansas, LLC

• This position may be filled as a Administrative Assistant, Administrative Assistant I, II, III or IV based on the experience and qualifications of the selected candidate.

JOB SUMMARY

Responsible for daily operations in managing the accounts payable and contract compliance processes for new and existing contractors and vendors and supporting the various system policy process requirements to support AR Transmission Line Group.

JOB DUTIES & RESPONSIBILITIES

• Assist internal and external customers with courteous professionalism, maintain records as required per the records retention procedure, and participate in special internal and external projects as requested


• Identify and track employee-training needs identified through Quality Assurance or Employee Skill Matrix, support work group for PeopleSoft time and labor administration, facilitate new hire and refresher training, and coordinate and participate in cross-functional training when process issues are identified


• Process vendor payments for OneCard related purchases including reconciling the OneCard purchases per the system policy requirements


• Provide daily guidance, contracts analysis and assistance on resolving technical or difficult issues related to accounts payable processing


• Perform various tasks such as claims management processing and providing administrative support for various system policies related to operations support


• Perform contract management activities per established system policies and procedures related to setting up new contracts in Asset Suite/INDUS/Passport, maintain existing contracts including contract ceiling management, review and processing of contractor/vendor invoices for accounts payable requirements, and administering contract releases as requested by management for approval of work


• During major storm events, support the AR Transmission Line group as needed, as well as providing support for other storm related logistical requirements

Additional Qualifications/Responsibilities

MINIMUM REQUIREMENTS

Minimum Education & Experience

• 0 - 6 years customer service experience


• Preferred: Some college or at least 1 year of customer service experience

Minimum Knowledge, Skills, and Abilities

• Must be dependable, self-motivated, goal oriented, organized, and able to manage multiple tasks with little or no supervision


• Strong computer skills required, including Microsoft applications (Outlook, Word, Excel, PowerPoint) and Entergy system applications


• Must possess strong written and oral communication skills


• Must maintain confidentiality at all times


• Thorough knowledge and demonstrated understanding and appreciation of Entergy's safe work practices


• Demonstrated maturity in decision making and respect of peers


• Good analytical and organizational skills


• Working knowledge of Entergy's CCS software.


• Working knowledge of expense and travel systems such as Concur and Time and Labor software systems.


• Preferred: Familiarity with PeopleSoft Financial program and software such as Maximo.

Any Certificates, Licenses, etc.

• EEI SASS test required


• Candidates selected to take the EEI SASS test will be invited via e-mail *MONITOR YOUR SPAM/JUNK EMAIL FOLDER

Primary Location: Arkansas-Little Rock Arkansas : Little Rock

Job Function: Field & Skilled Trade

FLSA Status: Nonexempt

Relocation Option: No Relocation Offered

Union description/code: ARKANSAS BARG. -- NON-NUCLEAR-A01

Number of Openings: 1

Travel Percentage: Up to 25%