Administrative Assistant

Entergy Corporation; Little Rock (AR); On-site; USD 32,000 - 42,000; Full time

Job summary

Entergy Arkansas, LLC is seeking an Administrative Assistant to support accounts payable, contract compliance and policy processes for the Transmission Line Group. The role involves daily administrative tasks, vendor interactions and training coordination.

The position is onsite in Little Rock, AR, with up to 25% travel. Entry through senior levels may be considered based on experience. EEI SASS testing may be required.

Qualifications

• 0–6 years of customer service experience required
• Must be dependable, self-motivated, organized and able to manage multiple tasks

Responsibilities

• Assist customers with professionalism and maintain records per retention procedures
• Support training and cross-functional training when issues arise
• Process vendor payments and reconcile purchases per policy
• Provide guidance on accounts payable processing and contract management
• Support storm-related logistics and other operational duties

Skills

Customer service

Microsoft Office

PeopleSoft

Time and Labor systems

Tools

PeopleSoft

Concur

Maximo

Job description

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Company: Entergy

PS Job Title: Administrative Assistant

Work Place Flexibility: Onsite

Legal Entity: Entergy Arkansas, LLC

* This position may be filled as a Administrative Assistant, Administrative Assistant I, II, III or IV based on the experience and qualifications of the selected candidate. *

JOB SUMMARY:

Responsible for daily operations in managing the accounts payable and contract compliance processes for new and existing contractors and vendors and supporting the various system policy process requirements to support AR Transmission Line Group.

JOB DUTIES & RESPONSIBILITIES:

• Assist internal and external customers with courteous professionalism, maintain records as required per the records retention procedure, and participate in special internal and external projects as requested
• Identify and track employee-training needs identified through Quality Assurance or Employee Skill Matrix, support work group for PeopleSoft time and labor administration, facilitate new hire and refresher training, and coordinate and participate in cross-functional training when process issues are identified
• Process vendor payments for OneCard related purchases including reconciling the OneCard purchases per the system policy requirements
• Provide daily guidance, contracts analysis and assistance on resolving technical or difficult issues related to accounts payable processing
• Perform various tasks such as claims management processing and providing administrative support for various system policies related to operations support
• Perform contract management activities per established system policies and procedures related to setting up new contracts in Asset Suite/INDUS/Passport, maintain existing contracts including contract ceiling management, review and processing of contractor/vendor invoices for accounts payable requirements, and administering contract releases as requested by management for approval of work
• During major storm events, support the AR Transmission Line group as needed, as well as providing support for other storm related logistical requirements

MINIMUM REQUIREMENTS:

• 0 - 6 years customer service experience
• Preferred: Some college or at least 1 year of customer service experience

Minimum Knowledge, Skills, and Abilities:

• Must be dependable, self-motivated, goal oriented, organized, and able to manage multiple tasks with little or no supervision
• Strong computer skills required, including Microsoft applications (Outlook, Word, Excel, PowerPoint) and Entergy system applications
• Must possess strong written and oral communication skills
• Must maintain confidentiality at all times
• Thorough knowledge and demonstrated understanding and appreciation of Entergy's safe work practices
• Demonstrated maturity in decision making and respect of peers
• Good analytical and organizational skills
• Working knowledge of Entergy's CCS software.
• Working knowledge of expense and travel systems such as Concur and Time and Labor software systems.
• Preferred: Familiarity with PeopleSoft Financial program and software such as Maximo.
• EEI SASS test required
• Candidates selected to take the EEI SASS test will be invited via e-mail*MONITOR YOUR SPAM/JUNK EMAIL FOLDER

Primary Location: Arkansas-Little RockArkansas : Little Rock
Job Function: Field & Skilled Trade
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: ARKANSAS BARG. -- NON-NUCLEAR-A01
Number of Openings: 1
Req ID: 124500
PS Job Title: Administrative Assistant
Travel Percentage:Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement:The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility:

Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf.If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities:

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please [e-mail] to schedule a time to review the affirmative action plan during regular office hours.

WORKING CONDITIONS:

As a provider of essential services, Entery expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Please note:

Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.

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