Administrative Assistant, Lines

Luma Pr; Utuado (PR); On-site; USD 30,000 - 46,000; Full time

Job summary

LUMA Energy, ubicada en Puerto Rico, busca un/a Asistente Administrativo/a para brindar apoyo diario a la organización, gestionar agendas, controlar documentos y coordinar operaciones de oficina. La función implica atención a clientes internos y externos y cumplimiento de políticas.

El/la candidato/a ideal tiene experiencia en administración, conocimiento de procesos de compra y facturación, y habilidades de comunicación en español e inglés.

Qualifications

• Requisitos de educación y experiencia tal como se indica en la descripción del puesto.

Responsibilities

• Proporciona apoyo administrativo diario a la organización.
• Coordina calendarios, reuniones y eventos para asegurar una comunicación clara y oportuna.
• Gestiona operaciones de oficina, suministros, equipos y traslado de espacios de trabajo.
• Gestiona la recepción, organización y enrutamiento de documentación física y digital.
• Procesa viajes, órdenes de compra, facturas y transacciones financieras para apoyar actividades operativas y presupuestarias.
• Apoya a clientes internos y socios externos respondiendo a consultas y brindando asistencia administrativa.
• Cumple con políticas, procedimientos y regulaciones aplicables.
• Participa en tareas de restauración de tormentas y simulacros para la recuperación de servicios.

Skills

Administrative Coordination

Office and Operations Management

Financial and Transaction Processing

Customer Service and Communication

Bilingual Proficiency

Education

Associate's degree in Business Administration, Office Administration or related administrative field

1–3 years of experience in similar administrative roles

Bachelor's degree in Business Administration, Office Administration or related administrative field

Job description

Administrative Assistant, Lines# Empleos## Administrative Assistant, LinesSolicitar: Utuado-Operations: Full time: Publicado hoy: Fecha final: 30 de octubre de 2026 (Queda 1 día para realizar la solicitud): JR106264**Resumen del Puesto**Provides administrative and operational support by coordinating schedules, managing documentation, maintaining office processes, and handling financial and customer service activities. Ensures accurate, timely, and compliant workflows that enhance organizational efficiency and support leaders, teams, and internal customers.**Descripción del Puesto:*** Provides day‐to‐day administrative support to the Lines organization by preparing documents, maintaining records, organizing information, and ensuring clerical tasks are completed accurately and on time.* Coordinates calendars, meetings, events, and team activities to ensure smooth scheduling and support clear and timely communication across the organization.* Manages office operations by overseeing supplies, tracking inventory, arranging deliveries, coordinating equipment and furniture repairs, and supporting office moves and workspace setup.* Manages the intake, organization, and routing of physical and digital documentation by sorting, preparing, and distributing mail and courier packages and assisting with document control processes.* Processes travel arrangements, purchase orders, invoices, and financial transactions to support operational and budget activities, ensuring accuracy and timely resolution of inquiries or anomalies.* Supports internal customers and external partners by responding promptly and professionally to inquiries, providing administrative assistance to leaders and field staff, and maintaining clear communication and attention to detail.* Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.* Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.* Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.**Descripción Adicional****Education & Experience** **Required Qualifications:*** Associate's degree in Business Administration, Office Administration or related administrative field.* 1 to 3 years' experience with functional role responsibilities such as scheduling, document management, office coordination, financial processing, and administrative support.* Experience performing presentations, completing purchases requests and expenses reports.* Experience providing administrative support across multiple functional areas. **Preferred Qualifications:*** Bachelor's degree in Business Administration, Office Administration or related administrative field. **Additional Qualifications:**Additional experience may substitute for required education when it aligns with the competencies and knowledge necessary for the role:* High School or equivalent (GED) when accompanied by a minimum of 5 years of experience performing similar functions and at least 3 years of experience performing a previous administrative assistant role. **Competencies (Skills)*** **Administrative Coordination:** Supports daily operations through effective scheduling, document management, and organization of information.* **Office and Operations Management:** Maintains smooth office workflows by overseeing supplies, equipment, workspace setup, and logistical needs.* **Financial and Transaction Processing:** Ensures accuracy and compliance when handling travel arrangements, purchase orders, invoices, and related transactions.* **Customer Service and Communication:** Responds promptly and professionally to inquiries, providing clear support to leaders, teams, and internal customers.* **Bilingual Proficiency:** Communicates effectively across diverse audiences to support clear information flow and high‐quality service delivery in both Spanish and English. **Licenses/Certifications*** N/A **Travel Requirements*** Not Required **Physical Demands*** Stationary Position: Constantly* Pushing/ Pulling/ Reaching: Seldom* Kneel: Seldom* Grab: Seldom* Bend: Seldom* Lift/ Carry over: 0 - 15 pounds**Working Conditions*** Wet or humid: Seldom* Working near or on moving mechanical parts: Never* Working near or on heavy machinery: Never* Working in high places: Never* Exposed to fumes or airborne particles: Never* Frequency of working in outdoor weather conditions: Never* Work with electricity: Never* Loud noise conditions: Seldom**LUMA Energy es un patrono con Igualdad de Oportunidades en el Empleo. Todos los solicitantes calificados recibirán consideración para empleo sin distinción de raza, color, religión, sexo, embarazo, orientación sexual, identidad de género, origen nacional, edad, status como veterano protegido, estatus militar, discapacidad o cualquier otra condición protegida por leyes locales o federales.**