Administrative Assistant - Legal & Compliance

Market America; Greensboro (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Market America is seeking an Administrative Assistant - Legal & Compliance to support the legal team with daily administration, document filing, and intake of publications, product advertisements, and literature reviews.

The role involves drafting emails and documents, pre-review for claims and advertisements to meet regulatory standards, proofreading, maintaining spreadsheets, and coordinating with internal departments and senior executives as needed.

Qualifications

• High School Diploma; Bachelor's degree preferred.
• 3 to 5 years of experience in an administrative role.
• Or an equivalent combination of experience, education and training

Responsibilities

• Drafts emails, letters, agreements, spreadsheets, agendas, memoranda, addenda; schedules meetings and appointments.
• Pre-reviews and prepares for attorney review of product claims, advertisements and other documents to ensure regulatory compliance.
• Proofreads documents to ensure accuracy prior to attorney review.
• Maintains multiple spreadsheets to track or summarize projects or tasks.
• Manages intercompany JIRA and workflow system responsibilities for the legal department.
• Complies with company policies and procedures.
• Assists Senior Executives as needed.
• Performs other duties as required

Skills

MS Office

Attention to detail

Critical thinking

Education

High School Diploma

Bachelor's degree preferred

Tools

JIRA

Job description

Position Summary:

The Administrative Assistant - Legal & Compliance supports legal staff by performing daily administrative tasks, document filing, and intake of publications, product advertisements, and literature reviews. Assists in communicating attorneys' legal recommendations or requests to internal departments when required.

Essential Duties and Responsibilities:

• Performs administrative tasks including the drafting of email correspondence, letters, agreements, spreadsheets, agenda, memoranda, addenda; as well as scheduling meeting requests and appointments


• Pre-reviews and prepares for attorney review product claims, advertisements, and various other documents to ensure adherence to company standards and pertinent regulations


• Proofreads various documents to ensure accuracy prior to attorney review


• Maintains multiple spreadsheets to track or summarize various projects or tasks


• Primarily responsible for legal department role in intercompany JIRA and workflow system


• Complies with company policies and procedures


• Assisting Senior Executives


• Performs other duties as needed

Primary Contacts (outside dept.)

• Distributor Services, Creative Services, Data Services, Mall Management, Accounting, Events, Compliance, outside legal and consulting firms and governmental agencies.

Supervisory Responsibilities:

• None

Education and Experience:

• High School Diploma; Bachelor's degree preferred


• 3 to 5 years of experience in an administrative role


• or legal assistance with Senior Level Executives


• Or an equivalent combination of experience, education and training

Skills:

• Proficient use of MS Office Products


• Strong attention to detail, critical thinking and judgment

Equal Opportunity/Affirmative Action Employer. Market America | SHOP.COM considers candidates regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability or veteran status, or any other characteristic protected by law.