Administrative Assistant (Legal)

Live Nation; Beverly Hills (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health: Medical, Dental, Vision

401(k) with company match

Paid time off & holidays

Tuition reimbursement

Guest tickets / concert access

Caregiver leave

Volunteer time off

Job summary

Live Nation is seeking an Administrative Assistant in Legal Affairs to support the Head of Business, Legal Affairs, Strategy and Operations. This role demands organization, strong communication, and the ability to juggle multiple priorities with precision.

The ideal candidate will handle calendar management, document formatting, and confidential information with discretion, while assisting with invoices, time records, and vendor communications. Experience in entertainment is a plus.

Qualifications

• Minimum of 2 years of prior professional work experience in an administrative, assistant, office, business, creative, legal, or similar professional role.
• Excellent written and verbal communication skills.
• Experience supporting attorneys, executives, managers, agents, producers, or other entertainment industry professionals is a plus.

Responsibilities

• Provide day-to-day administrative support to the Head of Business, Legal Affairs, Strategy and Operations.
• Maintain well-organized electronic files, records, and documents.
• Manage calendars, meetings, appointments, and deadlines.
• Coordinate meetings, conference calls, and other communications.
• Assist with expense reports, invoices, and time records.

Skills

Organizational skills

Multitasking

Communication skills

Calendar management

Document management

Data entry and spreadsheets

Proactive problem solving

Tools

Google Workspace

Microsoft Office

Job description

• We are seeking a highly organized, detail-oriented, and dependable Administrative Assistant, Legal, to provide support to the Head of Business, Legal Affairs, Strategy and Operations
• This is an important role for someone who wants to learn at a fast-paced, international music-based company that’s rapidly growing its film & TV business
• The ideal candidate is a proactive professional with strong communication skills and the ability to manage multiple high priorities simultaneously with accuracy to make sure nothing falls through the cracks
• Legal experience is not required—we are looking for someone with strong skin, strong professional experience, and strong interpersonal skills
• An interest in music, movies, television, and the entertainment industry is a plus
• A love of spreadsheets is a plus-plus
• Provide day-to-day administrative support to the Head of Business, Legal Affairs, Strategy and Operations
• Maintain well-organized electronic files, records, and documents
• Prepare, format, proofread, edit, and organize correspondence, agreements, reports, and other documents
• Manage calendars, meetings, appointments, and deadlines
• Track important dates, deliverables, follow-ups, and outstanding items
• Coordinate meetings, conference calls, zooms and other internal and external communications
• Assist with document management, including scanning, filing, copying, naming, and organizing documents
• Enter, update, and maintain information in databases, spreadsheets, and other systems
• Communicate professionally with colleagues, vendors, and outside parties
• Monitor incoming and outgoing correspondence and ensure timely follow-up
• Help coordinate signatures, approvals, and other administrative processes
• Handle confidential and sensitive information with professionalism and discretion
• Assist with expense reports, invoices, time records, and other administrative matters as needed
• Anticipate needs and proactively address issues before they become problems
• Perform general administrative and office support duties as needed

Benefits

• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• YOURSELF: Paid time off policy including holidays, sick time, and day off for your birthday, free concert tickets
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
• OTHERS: Volunteer time off, crowdfunding network

Proficiency with Google Workspace, including Gmail, Google Calendar, Google Docs, and Google SheetsStrong file-management skills, including maintaining organized digital folders and consistent file namingAbility to use spreadsheets for basic data entry, tracking, and organizationAbility to learn new software, systems, procedures, and terminology quicklyComfortable learning and working with databases, document-management systems, cloud-based software, and other business applicationsProficiency with Microsoft Office, including Word, Outlook, Excel, Adobe, and PowerPointExceptional organizational skills and attention to detailMinimum of 2 years of prior professional work experience in an administrative, assistant, office, business, creative, legal, or similar professional roleExcellent written and verbal communication skillsStrong ability to prioritize, manage, and problem-solve multiple tasks, projects, and deadlinesStrong follow-through and accountabilityExperience managing multiple calendars, projects, or competing deadlinesExperience working with confidential or sensitive informationFamiliarity with legal documents, contracts, or basic legal terminologyExperience working in a law firm, entertainment company, production company, music business, agency, management company, or other creative-industry environmentExperience supporting attorneys, executives, managers, agents, producers, or other entertainment industry professionals is a plus