Administrative Assistant-Lead (Operations & Reception)

Education Service Center, Region 2; Corpus Christi (TX); On-site; USD 391,236 - 562,943; Full time

Job summary

Education Service Center, Region 2 is seeking a competent secretarial professional to manage daily operations and provide accurate clerical support. The role involves coordinating meetings, handling files and invoices, ordering supplies, and assisting with event materials for staff.

Candidates should demonstrate strong communication, confidentiality, and organizational skills to ensure smooth office functioning and timely task completion.

Qualifications

• Experience delivering secretarial and clerical support in an office setting.
• Ability to communicate effectively and maintain confidentiality.
• Familiarity with budgeting, invoicing, and service contracts is a plus.

Responsibilities

• Provides accurate and efficient secretarial services to the center.
• Participates in required program meetings/trainings/events to meet program goals.
• Compiles and maintains information, electronic data, and physical files; orders supplies; maintains inventory; generates service contracts and invoices; assists with reports.
• Assists with preparation of workshop or other event materials for staff.
• Performs routine clerical functions contributing to office operations.
• Identifies and responds to problems effectively and completes assignments on time.

Skills

Communication

Confidentiality

Budgeting & Invoicing

Office Software

Job description

Provides accurate and efficient secretarial services to the center as well as managing daily operations of the center.

Major Responsibilities And Duties

• Participates in required program meetings/trainings/events to meet program goals
• Compiles and maintains information, electronic data, and physical files; order supplies; maintains inventory; generates service contracts and invoices for services; and assists with reports as needed
• Assists with preparation of workshop or other event materials for staff
• Performs other duties as assigned
• Performs routine clerical functions as they contribute to the total operation of the office
• Identifies and responds to problems effectively
• Completes assignments on time and accurately

Specific Responsibilities And Duties

• Able to work with limited supervision
• Uses all office equipment and software necessary to perform functions of job
• Ability to maintain confidentiality of information
• Ability to communicate effectively and work cooperatively with others
• Ability to maintain working budgets, generate service contracts, requisitions for purchase orders, invoices, supply orders, etc., for assigned programs using online systems

Salary: From 35057.00

Salary: To 50443.00

Salary Type Monthly

Additional Job Information

Non-Exempt

Operations & Reception