Administrative Assistant - Job# 933

ADP, Inc.; Los Angeles (CA); Presencial; USD 40 000 - 57 000; Tempo integral

Resumo da oferta

NLACRC in the San Fernando Valley (Chatsworth, CA) is seeking an Administrative Assistant to support the HR Director and department operations. Responsibilities include calendar management, coordinating meetings, preparing reports, and maintaining confidential HR files; you will also handle vendor and document management and assist with events.

The role requires strong computer skills, accurate typing, and the ability to work independently as part of a diverse team; salary ranges from $29.19 to

Qualificações

• Advanced computer skills in word processing, spreadsheets and databases.
• Excellent English grammar, syntax and spelling.
• Ability to produce complex reports and documents.

Responsabilidades

• Manage HR Director's calendar; schedule meetings; handle correspondence.
• Coordinate HR meetings, trainings, events, and benefits fairs.
• Prepare and track purchases, invoices, budgets, and documentation.
• Create spreadsheets and databases to generate complex reports.
• Maintain vendor files, contracts, and upcoming renewal dates.
• Coordinate employee engagement events and meeting materials.
• Take minutes, track action items, and support leadership meetings.
• Compile HR information for executive presentations and boards.
• Maintain confidential HR files and department records.

Conhecimentos

Typing

Customer service

Policy communication

Report preparation

Research & data

Organization

Multitasking

Formação académica

High school diploma

Associate degree preferred

Descrição da oferta de emprego

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Active - Regular full-time SAN FERNANDO VALLEY, Chatsworth, CA, US

2 days ago Requisition ID: 3246

Salary Range: $29.19 To $41.27 Hourly

ADMINISTRATIVE ASSISTANT

EXAMPLES OF DUTIES :

• Manage the HR Director’s calendar, facilitates schedule meetings and appointments, calls and requests, coordinate agendas and materials, track follow-ups and deadlines, and assist with correspondence and presentations.
• HR Department Coordination: Maintain the department calendar and coordinate HR meetings, training courses, employee events, benefits fairs, and other department-wide activities. Independently composes and formats correspondence.
• Purchasing & Financial Administration: Prepare and track purchase orders, invoices, contracts, and purchases; reconcile HR expenditures against the department budget; research discrepancies; and maintain supporting documentation.
• Prepare technical documents, such as spreadsheets and databases creating complex reports.
• Vendor & Contract Administration: Maintain vendor files and agreements, track renewals and expiration dates, coordinate invoices and documentation, and alert leadership to upcoming deadlines.
• Employee Events & Engagement: Coordinate logistics for employee recognition activities, engagement events, training courses, benefits-related events, and other HR-sponsored activities.
• Meeting & Committee Support: Prepare meeting materials, take minutes/action notes as needed, maintain action-item trackers, and follow up on outstanding deliverables.
• Reporting & Presentation Support: Compile routine HR information and reports and assist with materials for executive leadership, Board/committee meetings, and department presentations.
• Records & Document Management: Maintain confidential HR administrative files, policies, contracts, department records, and other documentation in accordance with retention and confidentiality requirements.
• Department Operations: Manage supplies, subscriptions/licenses, facilities and IT requests, shared calendars/resources, and other administrative needs of the HR department.
• Project & Deadline Tracking: Maintain department-wide projects, deliverables, and deadline trackers and proactively follow up with responsible team members. Performs specialized administrative projects, ensure that department deadline and commitments are met.
• Special Projects: Provide administrative and project support to the HR Director for policy and handbook implementation, audits, employee initiatives, organizational projects, and other priorities.
• Manage and monitor the Human Resources inbox, ensuring inquiries and requests are reviewed, routed, and responded to accurately and professionally within established organizational timelines.
• Provides back-up support for Executive Secretary and other staff.

EMPLOYMENT GUIDELINES :

Knowledge: Advanced computer skills in word processing, spreadsheets and database management; English grammar, syntax and spelling.

Skills: Accurate rapid typing; Customer service; Communicating complex policies and procedures; Researching, compiling and preparing reports; Work tracking; Working independently and cooperatively with a variety of in-house and community sources and representatives; Working effectively with diverse groups of people.

Confidentiality: Handle sensitive personnel, employee relations, labor relations, and organizational information with a high degree of discretion.

Education & Experience:

Any combination equivalent to or likely to provide the required knowledge and skills is qualifying. A typical way to obtain knowledge and skills would be:

High school diploma or equivalent required; associate degree or higher preferred.

Two (2) years of progressively responsible administrative support experience, including at least one (1) year providing direct support within a Human Resources department or performing HR-related functions.

Compensation

This position is a non - exempt. Regular Salary: $29.19 - $41.27 per hour.

NLACRC is an equal opportunity employer. Further, NLACRC will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.