Administrative Assistant – Inventory & Office Support

Compass Group USA; Jacksonville (IL); On-site; USD 57,859,000 - 63,370,000; Full time

Benefits offered by this job

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Job summary

Chartwells K-12 is hiring an Administrative Assistant for the East Saint Louis School District in Jacksonville, IL. This full-time position requires inventory experience, with a Monday–Friday schedule and possible varying hours. Online applications are accepted only.

The role includes clerical tasks for food service programs, record-keeping for free/reduced lunch eligibility, handling vendor invoices, and monthly financial reporting. Benefits are available for both full-time and part-time staff.

Qualifications

• Prior inventory experience is required.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Assist management staff in preparing confidential employment and labor relations documents.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Skills

Inventory experience

Job description

Chartwells K-12 is hiring an Administrative Assistant for the East Saint Louis School District in Jacksonville, IL. This full-time position requires inventory experience, with a Monday–Friday schedule and possible varying hours. Online applications are accepted only.

The role includes clerical tasks for food service programs, record-keeping for free/reduced lunch eligibility, handling vendor invoices, and monthly financial reporting. Benefits are available for both full-time and part-time staff.