Administrative Assistant - Inventory Clerk

Emprise Corporation; Chesapeake (VA); Presencial; USD 38.000 - 46.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

401k/ESOP

Paid vacation

EAP

Descripción de la vacante

Emprise Corporation in Chesapeake, VA seeks an experienced Administrative Assistant – Inventory Clerk to support Operations and Project coordination. You will manage inventory, coordinate procurement, maintain records, and assist with audits in a DoD environment.

Strong MS Office, Adobe Acrobat Pro, and VersionOne skills are essential. Join a growth-focused team delivering critical solutions for government and commercial clients.

Formación

• High school diploma or GED required.
• Minimum of 4 years of administrative/office support experience.
• Ability to obtain and maintain a DoD Secret Clearance.
• Proficiency with Microsoft Office Suite, Adobe Acrobat Pro, and VersionOne.
• Strong organizational, analytical, and problem-solving skills with attention to detail.

Responsabilidades

• Provide administrative and operational support to management and coordinators.
• Coordinate software procurement activities and documentation.
• Maintain audit-ready records and monthly uploads to SharePoint Online.
• Manage inventory operations, including receiving, labeling, storing, and tracking materials.
• Generate reports and assist with procurement tracking and planning.

Conocimientos

Administrative support

Time management

Attention to detail

Communication skills

Problem solving

Educación

High school diploma

Herramientas

Microsoft Office

Adobe Acrobat Pro

VersionOne

Descripción del empleo

For nearly 40 years, Emprise Corporation has been a trusted partner to government and commercial clients, delivering innovative solutions that keep critical operations running at peak performance. As a rapidly growing leader in Predictive Maintenance and Condition Monitoring, we leverage cutting-edge technology and industry expertise to help our customers improve reliability, maximize efficiency, and reduce operational risk.

At Emprise, you'll join a team of talented professionals who are passionate about solving complex challenges and making a measurable impact. We foster a collaborative, innovative culture where your ideas are valued, your contributions matter, and your career can grow alongside our continued success. We’re looking for an experienced Administrative Assistant – Inventory Clerk to grow our Administrative Team in Chesapeake, VA. This position is full-time, in the office.

Responsibilities

• Provide administrative and operational support to Operations Management, Program Management, and Project Coordinators.
• Coordinate software procurement activities, ensuring purchase requests, documentation, approvals, and communications are completed accurately and in accordance with company requirements.
• Maintain auditready records by reviewing, organizing, and uploading documentation, including:
• Travel reports and project deliverables.
• Monthly file uploads to the Government's Flank Speed Microsoft 365 SharePoint Online platform.
• Supporting documentation, packing slips, and signed DD 1149 forms.
• Manage Chesapeake office and Military Sealift Command (MSC) inventory operations by:
• Receiving, inspecting, labeling, storing, and tracking company and customer materials, supplies, and equipment.
• Maintaining accurate inventory records, including item descriptions, quantities, locations, and disposition status.
• Conducting periodic physical inventories and reconciling discrepancies between physical counts and tracking systems.
• Monitoring asset issuance, transfers, returns, relocations, and disposal requirements.
• Supporting audits, inventory reviews, and compliance reporting.
• Coordinating with purchasing personnel and team leads to maintaining inventory levels and identifying replenishment needs.
• Utilize VersionOne or other Webbased Agile Project Management System to:
• Generate reports and respond to information requests from Program Management, Team Leads, Accounting, and other departments.
• Review and monitor purchase requests to ensure documentation and receipt requirements are met.
• Produce and distribute weekly purchase status reports to support procurement tracking and operational decisionmaking.
• Assist with the planning and coordination of vessel visits as required.

Required Qualifications

• High school diploma or GED required.
• Minimum of 4 years of administrative, clerical, or office support experience.
• Ability to obtain and maintain a DoD Secret Clearance.
• Proficiency with Microsoft Office Suite, Adobe Acrobat Pro, and VersionOne.
• Strong organizational, analytical, and problemsolving skills with exceptional attention to detail.
• Excellent time management skills with the ability to prioritize multiple tasks, meet deadlines, and work independently with minimal supervision.
• Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
• Demonstrated adaptability, sound judgment, discretion, and professionalism in a dynamic work environment.
• Experience supporting military, maritime, or Military Sealift Command (MSC) operations is preferred.
• Ability to lift and move materials weighing up to 50 pounds.

Benefits

• Comprehensive medical, dental, and vision insurance
• Company paid life insurance
• Voluntary supplemental insurance
• 401k/Employee Stock Ownership Program (ESOP)
• Paid vacation, personal/sick days, and holidays
• Employee Assistance Program (EAP)