Clinical Education Coordinator

Indiana University; Indianapolis (IN); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical and dental insurance

HSA

FSAs

Life insurance

Retirement plans

Tuition subsidy

Paid holidays

Paid time off

EAP

Job summary

Indiana University in Indianapolis is seeking an administrative professional to provide essential department support. The role includes calendar management, communications, report drafting, and coordinating rotations and clinic hours for residents.

You will counsel residents on scheduling, benefits, and leave, while supporting recruitment activities and maintaining compliant documentation for accreditation standards.

Qualifications

• Combinations of related education and experience may be considered.
• Work experience beyond the minimum required may be substituted for education.
• Required: High school diploma or equivalent (such as HSED or GED).

Responsibilities

• Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences.
• Schedules rotations and clinic hours for members.
• Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave.
• Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates.
• Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility.
• Implements program improvement projects from initiation to execution.
• Offers recommendations to improve program administration and/or the overall quality of care.
• Participates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained.

Skills

Proficient communication

Professionalism

Time management

Quality focus

Flexibility

Thoroughness

Initiative

Customer relationships

Education

High school diploma or equivalent

Job description

Department RADIATION MEDICINE (IN-RAON-IUINA)

Department Information

Through medical education and research programs, the Department of Radiation Medicine at Indiana University (IU) School of Medicine (IUSM) is helping to create better ways of treating diseases that are amenable to radiation therapy and training tomorrow's leading radiation oncologists, physicists, and radiation therapists. IUSM is a national leader in medical research and education. With more than 60 academic departments and specialty divisions across 9 campuses statewide and strong clinical partnerships with Indiana's most advanced hospitals and physician networks, the school is continuously advancing its mission to prepare healers and transform health in Indiana and throughout the world.

Job Summary

Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences. Schedules rotations and clinic hours for members. May arrange extracurricular activities. Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave. Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates. Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility. Implements program improvement projects from initiation to execution. Offers recommendations to improve program administration and/or the overall quality of care. Participates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Education

Required: High school diploma or equivalent (such as HSED or GED).

Work Experience

Required: 4 years of experience in administration, office management, or program coordination.

Preferred: Experience in a clinical or academic setting.

Skills

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

This position is eligible for a hybrid schedule (mix between 1 day of remote and 4 days of in-person work), subject to change in the future based on university policy and business needs. Work Location Indianapolis, Indiana.

Benefits Overview

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Job Classification

• Career Level: Mastery
• FLSA: Nonexempt
• Job Function: Health Services
• Job Family: Clinical Education

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

Contact Us / Request Support

Telephone: [phone]