ADMINISTRATIVE ASSISTANT - INTAKE AND PLACEMENT

SJRC Texas | Belong; Bulverde (TX); Remote; USD 30,000 - 40,000; Full time

Job summary

A leading company in the support services industry is looking for an Administrative Assistant for its Intake and Placement Department. This entry-level role offers administrative support, requires effective communication with partners and staff, and includes remote work with travel as needed. The ideal candidate will possess an Associate's degree and experience in administrative tasks, along with proficiency in software tools like Microsoft Office and CareMatch.

Qualifications

• 2 years of administrative experience required.
• Verbal and written communication skills are essential.
• Ability to work with various software systems.

Responsibilities

• Provide administrative support for the Intake and Placement Department.
• Data entry, report preparation, and log maintenance.
• Communicate with staff and coordinate meeting logistics.

Skills

Communication

Data Entry

Excel

Cultural Competence

Education

Associates degree in business management

Bachelor's degree (preferred)

Tools

Microsoft Office

CareMatch

IMPACT

TPG

Job description

ADMINISTRATIVE ASSISTANT - INTAKE AND PLACEMENT

Join to apply for the ADMINISTRATIVE ASSISTANT - INTAKE AND PLACEMENT role at SJRC Texas | Belong.

Position Details

Location: Remote, with travel to in-person meetings as needed. Must reside within Region 8 counties, including Bexar, Kerr, Bandera, Gillespie, Kendall, Comal, Guadalupe, Frio, La Salle, Atascosa, Wilson, Karnes, Victoria, De Witt, Lavaca, Calhoun, Jackson, Val Verde, Edwards, Real, Kinney, Uvalde, Medina, Maverick, Zavala, and Dimmit County.

Primary Function

This position provides administrative support for the Intake and Placement Department, interacting with all SJRC/Belong departments, community partners, and Texas Department of Family Protective Services. It is primarily remote but requires travel for meetings.

Responsibilities

• Data entry into IMPACT and other systems.
• Support administrative needs of the Director, Supervisor, and Data Compliance.
• Work with Excel spreadsheets and prepare reports.
• Promote cultural competence and humility.
• Type meeting minutes, correspondence, and documents.
• Communicate with staff, community partners, and agencies.
• Track and report placement referrals.
• Maintain SharePoint and coordinate meeting logistics.
• Answer calls, screen inquiries, and record intake information.
• Travel for in-person meetings as scheduled.
• Perform other duties as assigned.

Qualifications

Required: Associates degree in business management or related field; 2 years of administrative experience.

Preferred: Bachelor's degree, proficiency in Microsoft Office, knowledge of CareMatch, IMPACT, TPG; excellent communication skills; valid Texas driver’s license and transportation.

Physical/Mental Requirements

• Stable internet connection.
• Ability to communicate verbally and in writing.
• Ability to read fine print and sustain visual focus.
• Ability to remain calm in emotional environments with children.

Organizational Structure

Supervised by: Unit Supervisor. No direct reports.

Additional Details

This is an entry-level, full-time administrative role within the Support Services industry.