ADMINISTRATIVE ASSISTANT III - SES - 43004621

State of Florida; Tallahassee (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

State of Florida in Tallahassee seeks an Administrative Assistant III in the Office of Inspector General to support administrative objectives while ensuring confidentiality and compliance with statutes and agency policies.

The role requires strong communication, Microsoft 365 skills, and experience with records requests, procurement, and IT requests. It entails high-trust responsibilities and strict confidentiality, with monthly payroll and non-telework eligibility.

Qualifications

• High school diploma or equivalent required.

Responsibilities

• Performs independent work assisting the Inspector General and staff in coordinating administrative objectives and priorities.
• Responsible for day-to-day office management including receiving mail, answering main telephone line, and telephone complaint intake.
• Performs administrative work related to personnel, purchasing, travel, inventory, records management, public records requests, information technology requests, and other office functions.

Skills

Verbal communication

Written communication

Communication

Independent work

Organizational skills

Public records knowledge

Education

High school diploma or equivalent

Tools

Microsoft Outlook 365

Copilot

OneDrive

Adobe Pro

MFMP

STMS

WORKS

Job description

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ADMINISTRATIVE ASSISTANT III - SES - 43004621

Date: Sep 15, 2026

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:883731

Working Title: ADMINISTRATIVE ASSISTANT III - SES - 43004621

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: ADMINISTRATIVE ASSISTANT III

DIVISION: CHIEF FINANCIAL OFFICER

OFFICE OF INSPECTOR GENERAL

CITY: TALLAHASSEE

COUNTY: LEON

High school diploma or equivalent is required.

Additional requirements:

• Three (3) years of administrative experience.
• Strong verbal and written communication skills.
• Microsoft Outlook 365 and Copilot proficiency.
• Experience working with Adobe Pro, MFMP, STMS, and WORKS.

Preferences:

• Experience working in an Inspector General office.
• Experience working with Microsoft OneDrive.
• Experience working with public records requests.

MINIMUM QUALIFICATIONSFOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of laws, government regulations, and agency rules
• Knowledge of the Microsoft 365 including Copilot and OneDrive
• Knowledge of prudent leadership practices to reward positive performance, coach for enhanced effectiveness, and counsel to resolve deficiencies
• Knowledge of administrative principles and practices
• Knowledge of office procedures and practices
• Knowledge of Public Records laws and exemptions
• Ability to collect, evaluate, and analyze data relative to administrative functions such as accounting, personnel, purchasing, and report writing
• Ability to prepare correspondence and administrative reports
• Ability to communicate effectively
• Ability to effectively interact with consumers/customers
• Ability to plan, organize, and coordinate work assignments
• Ability to work independently
• Ability to establish and maintain effective working relationships with others

SPECIAL NOTES:

This position is not eligible for teleworking.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

This position requires a security background check, including fingerprint as a condition of employment.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

BRIEF DESCRIPTION OF DUTIES :

• This is a high-trust position requiring sound judgment, professionalism, and strict confidentiality in support of Office of Inspector General operations.
• Performs independent work assisting the Inspector General and staff in the coordination of administrative objectives and priorities to ensure compliance with Florida Statutes, Administrative Code, and agency policies.
• Responsible for day-to-day office management including receiving mail, answering main telephone line, performing telephone complaint intake and routing to the appropriate area for assistance.
• Performs administrative work related to personnel, purchasing, travel, inventory, records management, public records requests, information technology requests, and other office functions.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.