SENIOR PROFESSIONAL ACCOUNTANT - 43001935

State of Florida; Tallahassee (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

State of Florida in Tallahassee seeks a Senior Professional Accountant to manage daily operations of the Direct Deposit Program, audit financial data, and maintain the Direct Deposit System in FLAIR. This on-site role requires meticulous analysis, adherence to banking standards, and collaboration with state agencies.

The position emphasizes data accuracy, regulatory compliance, and customer service with vendors, retirees, and employees.

Qualifications

• Knowledge of data collection methods and maintaining accounting records.
• Ability to analyze and interpret accounting data and trends.
• Ability to plan, organize, and coordinate work assignments.
• Effective communication and collaboration with colleagues.
• Ability to work independently and apply applicable rules and procedures.

Responsibilities

• Audit and analyze financial information entered into the Direct Deposit System.
• Maintain Electronic Payment processes for vendors, local governments, and recipients.
• Provide prompt customer service via calls and emails related to Direct Deposit.
• Assist in implementing process improvements and internal controls.
• Coordinate with state agencies and local governments on disbursements and SPIA setup.

Skills

Data collection

Accounting records

Analyze accounting data

Plan and organize work

Communicate effectively

Teamwork and relationships

Independent work

Problem solving

Regulatory knowledge

Education

High School diploma or equivalent

Job description

SENIOR PROFESSIONAL ACCOUNTANT - 43001935

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

CLASS TITLE: SENIOR PROFESSIONAL ACCOUNTANT

DIVISION: ACCOUNTING AND AUDITING

BUREAU: VENDOR RELATIONS

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

This is an internal agency employment opportunity for current employees, including OPS, of the Department of Financial Services, the Office of Financial Regulation, and the Office of Insurance Regulation.

High School diploma or equivalent is required.

Additional requirements:

• One (1) year of customer service experience receiving telephone calls and responding to emails.
• Experience working with confidential information.
• Experience reviewing documents for accuracy and completeness.
• Experience evaluating, researching and processing applications or a similar process

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of the methods of data collection, Ability to prepare and maintain a variety of accounting records, Ability to analyze and interpret accounting data, Ability to plan, organize and coordinate work assignments, Ability to communicate effectively, Ability to establish and maintain effective working relationships with others, Ability to work independently. Ability to utilize problem-solving techniques and Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program. Ability to administer regulatory programs.

This is not a remote position.

This position requires a security background check, including fingerprint as a condition of employment.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

BRIEF DESCRIPTION OF DUTIES:

This position has responsibilities involving procedures adopted by the Department, Division, and Bureau. The procedures are part of the internal control structure used to provide reasonable assurance that objectives are met. This position shall use, comply with, and, if needed, improve these controls and procedures in the performance of duties within the Bureau of Vendor Relations.

This is professional accounting work performing daily operations of the Department's Direct Deposit Program. The position works independently and is responsible for analyzing and auditing financial information that will be entered into the Direct Deposit Authorization File in FLAIR the State's accounting system. Participation in the Direct Deposit program is initiated by the submission of an authorization form from the participant. This position is responsible for maintaining the Electronic Payment process, which processes payments to vendors, local governments, and other recipients.

This position independently performs analysis, research, and audits of financial data from the Direct Deposit Authorization forms for Vendors, Employees and Retirees. This includes: auditing documents for accuracy and completeness of the required information; verifying financial information with the vendor's financial institution; verifying the accuracy and legitimacy of the authorization received; entering banking ACH information into FLAIR through the Direct Deposit System; contacts the State's vendors to make corrections or to return incorrect or incomplete authorizations to payee by appropriate letter after completing the pre-audit; maintaining account information records as needed. This position independently analyzes financial records to determine accuracy and completeness of entries as part of the decision-making process. This position assists other State Agencies and local governments with coordinating disbursements and with establishing Special Purpose Investment Accounts (SPIA). This position will also audit all the accounting information that was entered into FLAIR by evaluating the information against a set of standards and verifying that everything is correct. This position is expected to provide information about potential fraud found during the auditing process to the Financial Administration or Bureau Chief immediately.

This position is responsible for providing prompt and accurate Customer Service with limited supervision. This includes: answering telephone calls, gathering information and responding to email inquiries, handle requests from vendors, payees and retirees concerning the Direct Deposit authorization process and payments received; researching, auditing and correcting information if needed; assisting state agencies with recovering incorrect payments when requested; requesting Automated Clearing House (ACH) items from financial institutions; assisting financial institutions with payment problems; and assisting retirees and employees with problems encountered with their financial institutions.

This position is responsible for assisting with implementing the Bureau's plan for achieving designated goals, objectives, and activities, and monitoring the progress of the plan. This includes developing, documenting, analyzing, and maintaining desk procedures, training aids, internal accounting procedures, email templates, customer communications and manuals related to the EFT Section activities that align with the Bureau's goals and objectives. Responsible for assisting in process improvement projects and system development/enhancements. This includes analyzing and documenting methods of internal accounting and administrative controls, communicating changes effectively, and implementing the final product. This position is responsible for auditing, scanning, barcoding, and indexing financial forms into NETDMS.

Perform other duties as assigned by the Bureau of Vendor Relations.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.