Administrative Assistant III - Projects & Reports Coordinator

Arizona Department of Administration; Phoenix (AZ); On-site; USD 35,000 - 42,000; Full time

Benefits offered by this job

Vacation and sick days with 10 paidH"

Paid Parental Leave-Up to 12 weeks per

Job summary

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) seeks an experienced Administrative Assistant with strong communication and a positive attitude. This role ensures projects and deadlines are met and handles inquiries on classification topics and reports.

You will prepare monthly reports, serve as the Property Liaison, and manage the operating budget and procurement. You’ll also assist other department heads with project management.

Qualifications

• Knowledge of business English, grammar, correspondence, and report formatting.
• Research techniques and program planning.
• Office practices and procedures.
• Computers, equipment, and various computer software, including Google Suite.

Responsibilities

• Prepare monthly statistical reports for the classification, protective custody, and bed management.
• Process and distribute Classification Max Packets.
• Manage operating budget and ensure procurement compliance.
• Order and track items through the Arizona Procurement Portal (APP).
• Review, track, and respond to correspondence from the public and inmates.
• Track Director’s projects to ensure time constraints are met.
• Answer and direct internal/external calls and inquiries.
• Distribute inter-office and administrative mail.
• Drive on State business.
• Perform other duties appropriate to the assignment.

Skills

Verbal communications

Written communications

Spreadsheet development

Interpersonal skills

Project management

Correspondence

Tools

Google Suite

Job description

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) seeks an experienced Administrative Assistant with strong communication and a positive attitude. This role ensures projects and deadlines are met and handles inquiries on classification topics and reports.

You will prepare monthly reports, serve as the Property Liaison, and manage the operating budget and procurement. You’ll also assist other department heads with project management.