ADMINISTRATIVE ASSISTANT III

Arizona Department of Administration; Buckeye (AZ); On-site; USD 35,000 - 42,000; Full time

Benefits offered by this job

Vacation and sick days

Paid parental leave

Insurance plan (medical/dental/life)

Retirement program

Commuter subsidy program

Job summary

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an experienced Administrative Assistant III for the ASPC - Lewis, Buckeye, AZ location. The role involves researching, documenting, coordinating complex administrative tasks, and supporting supervisory leadership including the Deputy Warden/Associate Deputy Warden/Administrator.

It requires handling weekly and monthly reports, budgets, and supplier orders with a professional, can-do attitude.

Qualifications

• Three years of responsible administrative experience reporting to a manager or administrator.
• Proficient in using Microsoft Office and Google Suites.

Responsibilities

• Researches and compiles reports, letters, inquiries and policy updates.
• Updates Publication Announcements on the unit.
• Manages unit budget to include purchasing supplies and tracking expenditures.
• Maintains administrator calendar and scheduling.
• Coordinates special events, fundraisers, meetings, and employee recognition.
• Conducts the Capital Equipment Inventory.
• Supervises subordinate staff.
• Tracks disciplinary actions and preparation of final outcome documents.
• Researches and responds to inquiries.
• Drives on State business.
• Performs other duties appropriate to the assignment.

Skills

Verbal communication

Written communication

Interpersonal skills

Organization

Project management

Composing correspondence

Tools

Microsoft Office

Google Suites

Job description

ARIZONA DEPARTMENT OF CORRECTIONS,

REHABILIATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE ASSISTANT III

Arizona State Prison Complex (ASPC) - Lewis

26700 South Highway 85

Buckeye, AZ 85326

https://corrections.az.gov/

Posting Details

Salary: $18.46 / $38,400.00

Grade: 17

Closing Date: Open Until Filled

Job Summary

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for an experienced Administrative Assistant who’s a great communicator with an amazing attitude. This position researches, responds, communicates, documents, and coordinates complex administrative issues and projects at the request of the Deputy Warden / Associate Deputy Warden / Administrator. Compiles, prepares, and reviews weekly and monthly reports. Tracks complaints and disciplinary issues. Also, manages the unit budget and ordering of supplies.

Job Duties

• Researches and compiles reports, letters, inquiries and policy updates


• Updates Publication Announcements on the unit


• Manages unit budget to include purchasing supplies and tracking expenditures


• Maintains administrator calendar and scheduling


• Coordinates special events, fundraisers, meetings, and employee recognition


• Conducts the Capital Equipment Inventory


• Supervises subordinate staff


• Tracks disciplinary actions and preparation of final outcome documents


• Researches and responds to inquiries


• Drives on State business


• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs)

Knowledge of:

• Arizona Department of Administration (ADOA) personnel rules and agency policies and procedures


• Business English and grammatical formatting


• Organization movement


• Management of business practices and work processing


• Accounting and budgeting procedures

Skill in:

• Verbal and written communication


• Maintaining interpersonal relationships


• Organization


• Project management


• Composing correspondence

Ability to:

• Plan, analyze, coordinate activities, and establish priorities


• Develop effective operating procedures


• Assess situations and make sound decisions


• Interpret policies and procedures


• Work in a prison environment

Selective Preference(s)

• Three (3) years of responsible administrative experience reporting to a manager or administrator


• Proficient in using Microsoft Office and Google Suites

Pre-Employment Requirements

Employment is contingent on the selected applicant passing a background investigation and a drug test.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

• Vacation and sick days with 10 paid holidays per year


• Paid Parental Leave - Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).


• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options


• Exceptional retirement program


• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program


• An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Retirement

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.