EXECUTIVE STAFF ASSISTANT

Arizona Department of Administration; Phoenix (AZ); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Vacation and sick days

Paid Parental Leave

Insurance plan

Retirement program

Deferred compensation

Public transport subsidy

Job summary

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a highly skilled administrative professional to support the Assistant Director of the Facilities Management Division. This position provides comprehensive administrative and operational support across a wide range of functions requiring strong technical, organizational, analytical, and management skills.

The successful candidate will support daily operations and long-term goals, including fiscal and operational

Qualifications

• Knowledge of state and federal rules and regulations, personnel rules and departmental policies.
• Experience interpreting rules, regulations and policies.
• Ability to conduct research, write reports and respond to staff, offenders, and the public.

Responsibilities

• Provide staff support and technical assistance to the Assistant Director interpreting rules and policies.
• Research and respond to issues including staff, projects, audits, grievances, investigations, and EEO complaints.
• Compile data, write reports, and prepare responses for staff, offenders, and the public.
• Coordinate travel arrangements and maintain the Director’s calendar and meetings.

Skills

Interpersonal communication

English grammar

Problem solving & data collection

Analytical thinking

Systems thinking

Process improvement

Relationship building

Tools

ACIS

HRIS payroll

LAN/WAN

PC applications

Job description

ARIZONA DEPARTMENT OF CORRECTIONS,

REHABILIATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

EXECUTIVE STAFF ASSISTANT

Job Location:

Address:

801 W. Jefferson
Phoenix, Arizona 85034
https://corrections.az.gov/

Salary:

$58,197.00

Grade:

20

Closing Date:

October 2nd, 2026

Job Summary:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a highly skilled administrative professional to support the Assistant Director of the Facilities Management Division. This key position provides comprehensive administrative and operational support across a wide range of functions requiring strong technical, organizational, analytical, and management skills.

The successful candidate will play an important role in supporting the division’s daily operations and long-term organizational goals. Responsibilities include assisting with fiscal and operational planning, conducting research and program studies, analyzing processes, and recommending improvements to address deficiencies, enhance efficiency, and strengthen services provided to the public and ADCRR staff.

Job Duties:

• Provides staff support and technical assistance to the Assistant Director in interpreting rules, regulations, and policies
• Researches and responds to a wide variety of issues, including reviewing and making recommendations related to staff, projects, audits, employee grievances, investigations, and EEO complaints
• Compiles data, writes reports, and prepares responses for staff, offenders, and the public
• Conducts research and responds to correspondence requiring the Assistant Director’s signature
• Writes and edits correspondence and prepares comprehensive reports
• Exercises signature authority as authorized
• Composes and edits correspondence, reports, and position papers for the Director’s signature
• Coordinates extensive travel arrangements, including processing travel claims and reimbursements
• Maintains the Director’s calendar and coordinates and schedules meetings and appointments
• Participates in executive-level meetings to identify and analyze problems and recommend and implement solutions
• Participates in long-range organizational planning
• Works independently with minimal supervision
• Performs other duties appropriate to the assignment

Knowledge of:

• State and federal rules and regulations, ADOA personnel rules and departmental policies and procedures; mandates and court rulings which impact the department
• Personnel allocation
• Organization chain–of-command
• The Development and implementation of operating processes and procedures
• Management and supervisory principals
• Programming planning and detailed office practices and procedures
• Computer applications such as; ACIS, Human Resources Information System (payroll), Local Area Network System/Wide Area Network System and personal computer applications

Skill in:

• Strong interpersonal communication
• Proper English and grammar
• Problem solving, research & data collection
• Analytical and problem solving
• System concepts and development
• Implementation and evaluation assessment of agency/region goals and objectives
• Positive working relationships with all levels including internal and external contacts

Ability to:

• Adapt to changing priorities
• Maintaining a high degree of tact and diplomacy in performing duties
• Assessing and maintaining confidentiality
• Prioritize and comprehend in-debt work processes and assess/analyze situations
• Effectively interpret and communicate ADCR policies, rules and regulations
• Develop and standardize processes and forms within the prison environment

Selective Preference(s):

• Minimum of 4 years administrative experience reporting to executive-level positions or administrators

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation. If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS)
• Enrollment eligibility will become effective after 27 weeks of employment
• Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

Advertised: 18 Sep 2026 US Mountain Standard Time
Applications close: 02 Oct 2026 US Mountain Standard Time