Administrative Assistant III - Admissions & Records

Great-Basin-College; Elko (NV); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Free parking

PERS retirement

Tuition benefit

Job summary

Great Basin College in Elko, NV is seeking an Administrative Assistant 3 for Admissions and Records. The role handles NSHE residency processes, transfer credit posting, and transcript management using PeopleSoft and Onbase, while supporting the registrar front desk and enrollment questions.

The ideal candidate has a high school diploma and several years of related experience, with strong records management, customer service, and multitasking skills in a busy campus office.

Qualifications

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience.
• Experience maintaining complex records and public/customer relations explaining policies and requirements.
• Experience processing payroll, travel, claims and budgeting forms; assisting staff with projects.
• One year of Administrative Assistant II in Nevada State service or equivalent combination of education and experience.

Responsibilities

• Process residency reclassification and NSHE policy compliance for students.
• Audit residency and transfer credit per NSHE procedures.
• Maintain system indicators and transcript intake in Onbase workflow.
• Assist registrar front desk operations and respond to student inquiries.
• Support class scheduling and related registrar duties.

Skills

Customer service experience

Microsoft Word

Microsoft Excel

Record keeping

Multitasking

Education

High school diploma or equivalent

Tools

PeopleSoft

Onbase

Job description

Great Basin College in Elko, NV is seeking an Administrative Assistant 3 for Admissions and Records. The role handles NSHE residency processes, transfer credit posting, and transcript management using PeopleSoft and Onbase, while supporting the registrar front desk and enrollment questions.

The ideal candidate has a high school diploma and several years of related experience, with strong records management, customer service, and multitasking skills in a busy campus office.