Administrative Assistant 3 - Admissions & Records

Nevada System of Higher Education; Elko (NV); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health insurance

10 hours of annual and 10 hours of s

Life insurance

Free parking

No State income tax

Job summary

Great Basin College in Elko, NV is seeking an Administrative Assistant 3 for Admissions and Records. This full-time role supports residency determinations, manages transcript processing, and maintains communication systems to keep student records current.

The ideal candidate has a high school diploma with relevant experience, strong customer service, and proficiency in Word and Excel. You will assist with front desk operations, enrollment issues, scheduling, and other duties as assigned.

Qualifications

• High school diploma or equivalent with 3 years of relevant work experience.
• Experience in maintaining complex records and public/customer relations.
• Experience with processing payroll, travel, and budgeting forms is a plus.
• Equivalent combination of education and experience acceptable.

Responsibilities

• Interpret NSHE and GBC residency policy and assist with residency determinations.
• Process applications for student residency reclassification and audits.
• Maintain and manage the NSHE system-wide Residency Service Indicators and transcript workflow.
• Assist front desk operations of the Registrar's Office and respond to students, staff, and faculty.

Skills

Customer service

Multitasking

Public/customer relations

Data entry

Education

High school diploma or equivalent

Nevada State service Administrative Assistant II experience

Equivalent combination of education and experience

Tools

Microsoft Word

Microsoft Excel

Job description

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Draft applications are saved automatically and can be accessed through your candidate home account.

• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

If you need assistance or have questions regarding the application process, please contact our Human Resources department at [e-mail].

Job Description

Great Basin College is recruiting for a full-time Administrative Assistant 3 for Admissions and Records in Elko, NV. This position will interpret the NSHE and GBC Nevada Residency policy, process all incoming applications for student residency reclassification determination; process the fall and spring residency and high school audits, maintain the NSHE system-wide Residency Service Indicators; establish and maintain the Communication Management System with the use of PeopleSoft to send out essential communication to students; articulate and post transfer credit from NSHE official transcripts to student records per NSHE transfer credit policy and procedures; establish and maintain system for incoming official transcripts; maintain and process incoming official transcripts into the Onbase workflow system and manage the external organizational ID within GBC.

The ideal candidate will also assist the front desk operation of the Office of the Registrar including ensuring timely response to students, staff, and faculty, assisting students with enrollment issues, maintaining student records; assist with the class scheduling process; and other duties as assigned.

Essential Qualifications

• Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR
• One (1) year of experience as an Administrative Assistant II in Nevada State service; OR
• An equivalent combination of education and experience.

Preferred Qualifications

Candidates with customer service experience, experience using Microsoft Word and Excel , record keeping and data entry and being able to multitask while working under pressure are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 27

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.

For more information visit Classified Salary Calculator.

The Perks of PERS

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates.

"I'm so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I am completely secure and confident that my retirement will always be there for me." – Robin F.

• Rich retirement plan - Retirement Calculator

Perks of Working at GBC

• Health insurance options including medical, dental and vision
• 10 hours of annual and 10 hours of sick accrued each month, 12 paid holidays.
• Life insurance, generous annual and sick leave - Classified Benefits
• ComPsych supports employees through life’s difficult moments.
• Free parking on all GBC campus locations.
• No State income tax.

Classified Staff Grant-In-Aid Benefit

Great Basin College is proud to provide a reduced-rate tuition benefit to Classified employees and their eligible dependents. Classified employees can take up to six credits per semester at a reduced rate. Dependents of Classified staff have unlimited credits at Great Basin College, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee’s spouse or domestic partner.

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [e-mail].

Attach the following attachment(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (required)

Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran’s Administration, etc).

This posting is open until filled

Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

All document(s) must be received on or before the closing date of the job announcements.

Schedules are subject to change based on organizational needs.

HR will attempt to verify academic credentials upon receipt of hiring documents.

NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

About Great Basin College

Located in the high desert of rural Nevada, Great Basin College is a Carnegie classified baccalaureate and associates degree granting institution embracing a comprehensive hybrid mission to deliver a full four-year liberal arts and sciences, community college and applied technical learning curricula. With its main campus in Elko, a beautiful site with residential housing and state-of-the-art learning technologies, GBC serves the largest geographic area of Nevada’s colleges. Great Basin College serves the citizens residing in ten of Nevada’s most rural counties, covering 86,514 square miles and bordering five states. This service area includes centers in Battle Mountain, Ely, Pahrump and Winnemucca. Additionally, satellite locations can be found in twenty other frontier communities.

Our vast geography is known for its spectacular mountain ranges and picturesque valleys, providing a myriad of outdoor recreational opportunities. In addition, Elko is home to several well-known western museums and the world renown, National Cowboy Poetry Gathering, begun 35 years ago to honor and share the traditions of Western storytelling, nurturing the expressive culture of the American West.

GBC provides a "private college" experience with public college affordable access to postsecondary education in an environment that embraces and respects all cultures. It stands among the most innovative colleges in America, integrating many disciplines into single courses and programs, helping students to develop critical thinking and self-directed learning skills. Graduates of Great Basin College are fully prepared to enter their chosen careers with the knowledge and confidence to succeed in the global marketplace.

For more information visit GBC or the Area website.