Administrative Assistant III

UWSTP University of Wisconsin Stevens Point; Stevens Point (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

UW-Stevens Point is seeking an Administrative Assistant III to support University Dining operations. This role requires impeccable organization, the ability to manage multiple projects, and effective communication with students, faculty, staff, and visitors.

Responsibilities include preparing and auditing complex records, coordinating meetings and travel, and serving as a primary point of contact across departments.

Qualifications

• High School Diploma required.
• Excellent organizational and project management skills.
• Ability to work with customers and coworkers in a fast-paced service environment.
• Experience with Microsoft Office applications.

Responsibilities

• Prepares and audits complex records, edits documents, and reviews work.
• Develops, sends, receives, copies, and distributes communications according to policies.
• Schedules logistics and secures resources for meetings, travel, and operations.
• Maintains electronic/physical records per policy.
• Acts as a primary contact for individuals and groups via phone, in person, and other channels.

Skills

Organizational skills

Project management

Customer service

Communication across levels

Independence in data gathering

MS Office proficiency

Education

High School Diploma

Associate degree (preferred)

Tools

Excel

Word

Outlook

TEAMS

Job description

Position Title: Administrative Assistant III

Job Category: University Staff

Employment Type: Regular

Job Profile: Administrative Assistant III

Dining operates a comprehensive collegiate food service program delivering high-quality, contemporary, and innovative culinary services to meet the various needs of students, faculty, staff, and visitors. This position ensures that dining standards are attained so that customers have an enjoyable dining experience in any of our locations. Standards that this position will display and uphold are courteous service, proper sanitation procedures, proper use and care of equipment, and the efficient production of quality, wholesome, and properly prepared foods according to standardized menus and recipes.

The University Dining department has service units located within DeBot Residential Dining Center, the Dreyfus University Center, and the Chemistry/Biology Building on the main UW-Stevens Point campus and operates a food truck operation in the larger community. University Dining is a department within the Division of Student Affairs.

Key Job Responsibilities

• Prepares and audits complex records, edits documents, and reviews work done by others
• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

Required Qualifications

• High School Diploma.
• Excellent organizational and project management skills when working with multiple projects at the same time.
• Ability to work with and respond effectively and appropriately to customers and coworkers in a fast-paced service environment.
• Extensive experience with Microsoft products (Excel, Word, Outlook, TEAMS).
• Work independently and gather necessary data with minimal guidance.
• Work within defined processes, yet flexible and thoughtful in problem-solving.
• Communicate effectively across multiple levels in an organizational structure with diverse constituencies.

Preferred Qualifications

• Associate degree.
• Financial/Budget experience.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position. Employment will require a criminal background check. It will also require you to supply a minimum of three (3) professional references (one (1) of which being a current or former supervisor). It is preferred that you supply five (5) professional references (two (2) of which being a current or former supervisors). Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment.

Special Notes

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.

Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and affirmative action at 715-346-2606 or [e-mail]. The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx.

UW is an Equal Opportunity Employer: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

The Universities of Wisconsin serve approximately 161,000 students. Awarding nearly 37,000 degrees annually, the Universities of Wisconsin is Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Nearly 90 percent of in-state Universities of Wisconsin graduates stay in Wisconsin five years after earning a degree – with a median salary of more than $66,000. The Universities of Wisconsin provides a 23:1 return on state investment. The Universities of Wisconsin also contribute to the richness of Wisconsin’s culture and economy with groundbreaking research, new companies and patents, and boundless creative intellectual energy. The Universities of Wisconsin and its employees are purpose-driven, people-focused, and committed to stewardship.