Administrative Assistant III

University of Wisconsin-Stevens Point; Stevens Point (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

The University Dining department at University of Wisconsin-Stevens Point seeks an Administrative Assistant III to support daily operations across multiple dining locations. This role ensures accurate records, coordinated communications, and efficient service to students, faculty, staff, and visitors.

Ideal candidates will have a High School Diploma, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• High School Diploma; strong organizational and project management skills.
• Excellent customer service and communication in a fast-paced environment.
• Experience with Microsoft Office suite (Excel, Word, Outlook, TEAMS).
• Ability to work independently and follow defined processes.

Responsibilities

• Prepares and audits complex records, edits documents, and reviews work.
• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures.
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
• Develops, implements, and maintains methods and organizational systems for records.
• Serves as a primary point of contact for individuals and groups via multiple channels.

Skills

Customer service

Organization

Communication

Independent work

Process adherence

Multitasking

Problem solving

Education

High School Diploma

Associate degree

Tools

Excel

Word

Outlook

TEAMS

Job description

Position Title

Administrative Assistant III

Job Category

University Staff

Employment Type

Regular

Job Profile

Administrative Assistant III

Job Duties

Dining operates a comprehensive collegiate food service program delivering high-quality, contemporary, and innovative culinary services to meet the various needs of students, faculty, staff, and visitors. This position ensures that dining standards are attained so that customers have an enjoyable dining experience in any of our locations. Standards that this position will display and uphold are courteous service, proper sanitation procedures, proper use and care of equipment, and the efficient production of quality, wholesome, and properly prepared foods according to standardized menus and recipes.

Key Job Responsibilities

• Prepares and audits complex records, edits documents, and reviews work done by others
• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

Department

The University Dining department has service units located within DeBot Residential Dining Center, the Dreyfus University Center, and the Chemistry/Biology Building on the main UW-Stevens Point campus and operates a food truck operation in the larger community. University Dining is a department within the Division of Student Affairs.

Required Qualifications:

• High School Diploma.
• Excellent organizational and project management skills when working with multiple projects at the same time.
• Ability to work with and respond effectively and appropriately to customers and coworkers in a fast-paced service environment.
• Extensive experience with Microsoft products (Excel, Word, Outlook, TEAMS).
• Work independently and gather necessary data with minimal guidance.
• Work within defined processes, yet flexible and thoughtful in problem solving.
• Communicate effectively across multiple levels in an organizational structure with diverse constituencies.

Preferred Qualifications

• Associate degree.
• Financial/Budget experience.

Applications received by 08/26/2026 are ensured full consideration.

Contact Information

Name: Marty Kalepp, Position Contact

Email: [e-mail]

Phone: [phone]

Human Resources

Email: [e-mail]

Phone: [phone]

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position.

Employment will require a criminal background check. It will also require you to supply a minimum of three (3) professional references (one (1) of which being a current or former supervisor). It is preferred that you supply five (5) professional references (two (2) of which being a current or former supervisors). Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment.

Special Notes

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.

Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or [e-mail].

The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx

The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

UW Is An Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.