Manager, Business Operations

University of Houston; Houston (TX); On-site; USD 66,000 - 73,000; Full time

Job summary

The University of Houston is seeking a Manager, Business Operations to oversee budgetary, financial and human resources operations for the Central Business Office of the Division/College.

Based in Houston, this role ensures contract administration, procurement, travel, accounting and related functions are performed accurately. The successful candidate will lead staff, develop annual budgets, and produce formal reports. Bachelor’s degree and four years of related experience are required.

Qualifications

• Bachelor's degree (Experience may be substituted in lieu of education).
• Minimum of four (4) years of related job experience (Education may be substituted in lieu of experience).
• Knowledge of university policies and budget management practices.
• Experience with PeopleSoft or similar enterprise systems is preferred.

Responsibilities

• Manages budgetary, financial, and human resources operations for the Central Business Office.
• Participates in the annual budget process and prepares budgetary reports.
• Oversees contract administration, procurement, travel, accounts payable/receivable, and general accounting.
• Leads staff, assigns work, provides training, and ensures policy compliance.
• Acts as liaison with university offices to resolve financial and personnel issues.

Skills

MS Office

PeopleSoft Finance

PeopleSoft HR

Excel

Analytical skills

Communication skills

Organizational skills

Staff management

Education

Bachelor's degree

Tools

PeopleSoft Finance

PeopleSoft HR

Excel

Job description

Department:Student Success & Student LifeSalary:$65,866 - $73,000 (Commensurate with Experience/Education)

Job Summary

The Manager, Business Operations manages budgetary, financial and human resource operations for the Central Business Office of the Division/College.

Duties

• Manages budgetary, financial, and human resources operations for the Central Business Office of the Division/College. This includes, but is not limited to, contract administration, personnel, procurement, travel, accounts payable, accounts receivable, and general accounting-related functions.
• Participates in the preparation of the annual budget; monitoring and advising unit heads on departmental budgets; preparing budgetary and personnel reports, analyses, and projections
• Processes financial and personnel documents; has signature authority up to the designed limit on financial and personnel documents; ensures that all accounting, cash handling, and inventory control systems meet acceptable standards.
• Works with the Division/College Business Administrator in documenting, implementing, and assessing adherence to policies and procedures of the Division/College and University; generates specialized reports.
• Manages the work assignments, schedules, and priorities of staff and provides guidance and training as needed.
• Serves as liaison with university administrative and financial offices in policy and procedure matters and problem-solving.

Marginal Duties

• Performs tasks related to specific department/college
• Performs other duties as assigned

Supervisory Responsibilities

Direct Reports:

• Supervises full-time and/or part-time employees

Delegation of Work:

• Supervises full-time and/or part-time employees

Supervision Given:

• Makes final decision on evaluating employee performance; hiring new employees; disciplinary actions; makes final decision on scheduling employee work hours; makes final decision on coaching and counseling; training; provides recommendations on handling employee grievances and complaints; and makes final decision on granting time off.

Qualifications

Required Education:

• Bachelor's degree (Experience may be substituted in lieu of education)

Required Experience:

• Minimum of four (4) years of related job experience (Education may be substituted in lieu of experience)

License/Certification:

• None required

Preferred Qualifications

• Knowledge of PeopleSoft Finance or similar enterprise system
• Knowledge of PeopleSoft HR or similar enterprise system software
• Knowledge of Microsoft Excel
• Supervisory experience

Knowledge, Skills and Abilities

Knowledge:

• Knowledge of all relevant university policies and procedures, and of the related trends, issues, and accepted practices.
• Knowledge of basic accounting and budget management practices.
• Knowledge of the principles of purchasing in a higher education environment.

Skills:

• Good technical skills, including proficiency in MS Office and PeopleSoft; strong analytical and problem solving skills.
• Excellent interpersonal and communication skills.
• Good organizational and time management skills.

Abilities:

• Ability to manage staff.
• Ability to multitask; ability to be flexible.
• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community.

Work Location and Physical Demands

Primary Work Location:

• Works in an office environment.

Physical Demands:

• Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks. Must have precise hand-eye coordination and the ability to identify and distinguish colors. Must have the ability to move items of up to 30lbs.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.