Administrative Assistant III

UC Irvine; California; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to join their dynamic team. This role involves providing essential support within a vibrant academic environment, ensuring smooth operations for teaching, research, and administrative functions. The ideal candidate will possess excellent communication and interpersonal skills, with a keen attention to detail and proficiency in Microsoft Office applications. This position offers a unique opportunity to contribute to the success of a prestigious institution while enjoying a supportive and collaborative workplace culture. If you are passionate about making a difference in an academic setting, this role is perfect for you.

Benefits

Medical Insurance

Sick and Vacation Time

Retirement Savings Plans

Discounts and Perks

Qualifications

• Ability to maintain effective working relationships with diverse groups.
• Experience in a university or medical setting is essential.

Responsibilities

• Provide general administrative support to the Division.
• Coordinate daily operational functions for teaching and research services.

Skills

Interpersonal Skills

Communication Skills

Attention to Detail

Typing Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Calendar Management

Education

Experience in Academic Environment

Knowledge of Medical Terminology

Tools

Microsoft Office Suite

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

UC Irvine's Department of Surgery is a multi-specialty group of highly skilled surgeons that provides a team approach to evaluate and manage our patients' surgical conditions.

Your Role on the Team

The incumbent will provide general administrative support. Individual will be responsible for the development,
implementation, and coordination of the daily operational functions associated with administrative, teaching, research
and other services for the Division.

What It Takes to be Successful

Required:

• Demonstrated ability to establish and maintain effective working relationships with all levels of campus and hospital administration, faculty, staff, patients, and the public while maintaining strict confidentiality on sensitive issues with tact and diplomacy; experience working in an academic, medical or research setting.
• Previous experience working in a University environment.
• Excellent interpersonal skills
• Strong communication skills, both oral and written
• Skills to compose correspondence
• Skill for attentive and detail-oriented manuscript editing, reference management, and proofreading with care
• Fast and accurate typing with emphasis on accurate spelling, grammar, and punctuation
• Experience working with Word, Microsoft Excel, and PowerPoint graphics software
• Ability to work independently
• Ability to manage ongoing, multiple tasks and deal with deadlines in fast paced, dynamic environment
• Ability to accurately track complicated calendars and follow through multiple tasks meeting deadlines.
• Proficiency in Microsoft applications including Excel, Word and PowerPoint.

Preferred:

• Familiarity with UC policies and procedures.
• Knowledge of Medical Terminology and Medical transcription.
• Ability to develop slide presentations, use scanning, LCD projector and other wireless devices
• Experience with travel arrangements and meeting planning.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization