Administrative Assistant III

Spectraforce Technologies, Inc.; Batesville (IN); On-site; USD 22,000 - 30,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking an Administrative Assistant III to provide broad HR and administrative support at our Batesville, IN manufacturing site.

You will be the first point of contact for employees and assist with HR operations, onboarding, employee data, reporting, and routine labor relations administration. This role supports the Plant Manager and HR team by managing administrative tasks, maintaining records, handling Workday transactions, scheduling interviews, and

Qualifications

• Minimum 1–3 years’ HR/Admin experience.
• Experience with Workday preferred.
• Strong organizational and written/verbal communication skills.

Responsibilities

• Handle Workday transactions and employee data maintenance.
• Post openings, schedule interviews, and manage bid processes.
• Prepare HR reports and analytics.
• Maintain personnel records and file retention.
• Support union administration activities and labor relations documentation.
• Coordinate new-hire processing and onboarding administration.
• Assist with benefits, payroll inquiries, and policy questions.
• Schedule meetings and manage calendars; arrange travel as needed.

Skills

HR support

Data maintenance

Workday

Onboarding

Administrative support

Communication

Microsoft Office

Multi-tasking

Education

High school diploma

Associate degree preferred

Tools

Workday

Microsoft Excel

PowerPoint

Job description

Position Title: Administrative Assistant III

Work Location: Batessville, IN

Assignment Duration: 4+ Months

Work Schedule: M-F, 7AM-4PM OR 8AM-5PM

Work Arrangement: 100% Onsite

Position Summary:

Provides broad human resources support for the manufacturing site while also providing administrative support to the Plant Manager.

The role serves as an accessible first point of contact for employees and supports HR operations, onboarding, employee data and records, reporting, employee engagement, and routine labor relations administration.

Background & Context:

Provides comprehensive support to the Plant Manager & Human Resources department by managing administrative tasks, assisting with HR processes, onboarding, maintaining employee records, and serving as a first point of contact for employee inquiries regarding benefits, payroll, and company policies.

Key Responsibilities:

• Workday transactions and employee data maintenance
• Post openings, interview schedules, bid process
• HR reporting and analytics generation
• Personnel status changes
• Transfers, promotions, and organizational updates
• Workforce roster management
• Timecard and attendance reporting support
• Vacation and leave record administration
• Employee file management and record retention
• HR systems auditing and data integrity monitoring
• HR mailbox management and employee inquiry triage
• New hire processing and onboarding administration
• Union Administration Support
• Seniority list maintenance
• Job bid administration
• Labor relations documentation management
• Grievance tracking and recordkeeping
• Contract administration support
• Union workforce reporting
• Overtime and staffing tracking support
• Labor-management meeting preparation
• Documentation preparation for grievances and arbitrations
• New hire orientation
• Maintenance of required labor relations records
• Processes various forms related to documenting human resources activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc.
• Conducts new-hire orientations.
• May prepare special reports, such as insurance, COBRA, OSHA, affirmative action and headcount using the HRIS.
• Provides general human resources support to Human Resources Department
• Provides information to employees on matters pertaining to their personal employee information.
• May facilitate employee training and be involved in needs assessments and recommendations.
• Maintain files, retrieving information as required by company policy, state laws, or federal laws.
• Compose and type correspondence, reports and presentations, with appropriate follow-up to ensure timeliness and accuracy.
• May be responsible for computing and processing company expenses and reimbursements and/or payroll calculations.
• Maintain engagement file, itineraries and calendar of events.
• Schedule meetings.
• Make travel accommodation and reservations.
• Develop and maintain reports and presentations as required.
• Plans well and can manage multiple priorities in a fast-paced environment.
• Perform other office functions such as answering phones, ordering office supplies, and looking up proof of deliveries.

Qualification & Experience:

• High school diploma required; Associate degree from an accredited college or university preferred.
• Minimum of 1 - 3 years' Human Resources / Admin. Assistant experience required.
• Experience with Workday preferred.
• Demonstrate excellent organization skills, attention to detail, ability to work independently, and takes initiative.
• Strong written and verbal communication skills.
• Exceptionally strong organizational skills and ability to multitask.
• Competence with Microsoft Office Suite (PowerPoint & Strong Excel required).
• Demonstrate ability to always maintain confidentiality.