Administrative Assistant II (SR-22)

County Of Maui; Wailuku (HI); On-site; USD 52,000 - 72,000; Full time

Job summary

County of Maui invites applications for a Grade II administrative services professional. The role focuses on performing a full range of administrative assignments, supporting department head operations and policy implementation.

The position requires capability to conduct efficiency studies, prepare budgets, manage personnel processes, and maintain records. Strong analytical writing and liaison skills are essential for success in this role.

Qualifications

• Knowledge of basic principles and practices in public administration including personnel management, budget administration, organization and methods analysis; municipal government organization and functions; research methods and techniques; report writing.
• Ability to obtain, analyze and evaluate facts; compile and summarize operational, statistical and financial data; prepare complete and concise reports; draft policies and procedures; interpret pertinent laws, rules and regulations; maintain cooperative and effective relationship with others.
• Possession of a valid motor vehicle operator's license (Type 3).
• Health and Physical Condition standards deemed necessary and proper for performance of the duties.

Responsibilities

• Contains examples of duties but not descriptive of any one position in this class; conducts studies on operating methods and procedures to refine, develop or revise policies and procedures; prepares detailed guidelines for internal operations; advises on budget formulation and justification; coordinates personnel management services including recruitment, classification, pay, training and related activities; maintains employee personnel records; represents the department head at meetings and conferences.

Education

Bachelor's degree in business or public administration

Job description

Distinguishing Characteristics:

Classes in this series are distinguished by the responsibility for performing a variety of assignments in assisting in the accomplishment of the administrative services functions of a department.

Grade Level Standards:

Grade II: This level is distinguished by its responsibility to independently perform the full range of administrative assignments which may encompass complex assignments. Supervision at this level is very general and recommendations made are relied on very heavily in final decisions.The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

Conducts studies on operating methods and procedures of various departmental programs to refine, develop or revise policies and procedures, and prepares detailed guidelines for internal operations of the department; recommendations to the department head adoption of policies and procedures for internal use; conduct efficiency studies on manpower, equipment utilization and workflow by gathering and compiling data on existing practices and procedures, preparing reports and making recommendation s as required; compiles, reviews, and prepares data for budgetary and other purposes; prepares, justifies and presents departmental budget as hearings; coordinates departmental personnel management services involving recruitment, selection, classification, pay, training, employee-management relations, promotion, transfer, retirement and related activities; maintains employee personnel records; advises employees of personnel rules, regulations and procedures; prepares correspondence and memoranda for the department head and reviews outgoing communications for consistency with the objectives, policies and procedures of the department; serves as liaison between the department head and other operating officials; receives and investigates complaints against the department and prepares reports with recommended actions; represents the department head at meetings and conferences.

Training and Experience:

A combination of education and experience substantially equivalent to graduation from an accredited college or university with a bachelor's degree in business or public administration and for:

Level II:

two years of administrative work experience in management/ organizational analysis, personnel management, or budget formulation and justification.

Non-Qualifying Experience: Clerical or para-professional (technical work performed in support of professional practitioners) work, although such work may have been done in personnel, budget or program evaluation area, is not qualifying.

License Requirement:

Possession of a valid motor vehicle operator's license (Type 3).

Knowledge of:

basic principles and practices in public administration including personnel management, budget administration, organization and methods analysis; municipal government organization and functions; research methods and techniques; report writing.

Ability to:

obtain, analyze and evaluate facts; compile and summarize operational, statistical and financial data; prepare complete and concise reports; draft policies and procedures; interpret pertinent laws, rules and regulations; maintain cooperative and effective relationship with others.

Health and Physical Condition:

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

Physical Effort Grouping:

Light