Administrative Assistant II — Research Programs & Ops

University Corporation for Atmospheric Research (UCAR); Boulder (CO); Hybrid; USD 47,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Tuition assistance

Job summary

UCAR is seeking an Administrative Assistant II to provide administrative and operational support across UCAR Community Program’s BSS team. Responsibilities span calendar management, purchasing, meeting planning, logistics, and travel support for multiple programs.

The role offers in-person or hybrid work options, requiring strong communication, organization, and discretion, and includes benefits like health insurance, retirement plans, and paid leave.

Qualifications

• High school diploma or equivalent; and a minimum of two years relevant experience; or a combination of education and experience.
• Strong written, verbal, and interpersonal communication skills in multicultural settings.
• Proficiency with Microsoft Office and Google Workspace; comfort coordinating calendars, travel, and events.

Responsibilities

• General Administrative & Office Support: calendar maintenance, meeting scheduling, prepare materials, maintain office equipment.
• Purchasing & Financial Support: handle purchasing using card and UCAR procurement system; review invoices.
• Meeting, Event & Travel Coordination: assist with event planning, travel arrangements, and onsite support.
• Intern Program & BSS Team Support: onboard interns, coordinate meetings, and contribute to best practices.

Skills

Communication

Time management

Teamwork

Discretion

Attention to detail

MS Office

Google Workspace

Education

High school diploma

Tools

SAP Concur

JAGGAER

Job description

UCAR is seeking an Administrative Assistant II to provide administrative and operational support across UCAR Community Program’s BSS team. Responsibilities span calendar management, purchasing, meeting planning, logistics, and travel support for multiple programs.

The role offers in-person or hybrid work options, requiring strong communication, organization, and discretion, and includes benefits like health insurance, retirement plans, and paid leave.