Admin Assistant II - Supply Chain - Westminster CO

VetJobs; Westminster (CO); On-site; USD 42,000 - 67,000; Full time

Job summary

BAE Systems in Westminster, Colorado, seeks an on-site Administrative Assistant to support the Integrated Supply Chain and business units. The role emphasizes calendar management, meetings, and cross‑team coordination.

You will greet vendors, handle confidential information, prepare reports, assist with events, travel arrangements, and onboarding. This is a full-time, on-site position with a focus on reliability and proactive communication.

Qualifications

• High School diploma or equivalent plus 1+ year related experience.
• Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience.
• Professional demeanor and work habits.
• Independence and initiative - by working with some degree of independence in terms of scheduling, job duties, and taking initiative when seeing things that need to be done.
• Demonstrated application of judgment within standard operating guidelines.
• Good communication skills by responding to routine and non-routine inquiries.

Responsibilities

• Provide onsite administrative support to our Business Unit supply chain teams.
• Schedule meetings, maintain calendars, and make conference room reservations, all within Outlook and Microsoft Teams.
• Maintain calendars and provide support at meetings for designated team members.
• Greet vendors and customers and coordinate security access for visitors.
• Collaborate and contribute on teams and projects.
• Prepare statistical reports, gather, and interpret data, and maintain databases following department processes.
• Create written documents, communications, and presentation materials for meetings and presentations.
• Coordinate travel, expense reports and catering.
• Assist on projects in various functional areas as assigned.
• Work with sensitive and confidential information and situations, requiring the employee to handle situations appropriately.

Skills

Professional demeanor and work habits

Independence and initiative

Judgment and decision-making

Good communication skills

Education

High School/GED

Tools

MS Suite

Job description

Job Description

The Operations Strategic Capabilities Unit plays a fundamental role in enabling efficient business and program execution – from strategic capital investments, industrial operations and an efficient supply chain, to state-of-the‑art manufacturing and test operations and top‑notch facilities management.

The Integrated Supply Chain team has a direct impact on program success, acting as a critical chain that links the end‑to‑end material flow together. Our organization helps propel us forward and achieve true mission partnership.

What You’ll Do:

• Provide onsite administrative support to our Business Unit supply chain teams.
• Schedule meetings, maintain calendars, and make conference room reservations, all within Outlook and Microsoft Teams.
• Maintain calendars and provide support at meetings for designated team members.
• Greet vendors and customers and coordinate security access for visitors.
• Collaborate and contribute on teams and projects.
• Support the facilitation needs of training sessions.
• Prepare statistical reports, gather, and interpret data, and maintain databases following department processes.
• Create written documents, communications, and presentation materials for meetings and presentations.
• Assist in the coordination of milestone celebrations, all‑hands meetings, and networking events.
• Facilitate the adoption of collaboration tools.
• Coordinate office supplies, office moves, new hire onboarding and termination closeouts.
• Troubleshoot and report IT issues and report facility needs for the assigned work area.
• Coordinate travel, expense reports and catering.
• Coordinate payment of invoices and other expenditures.
• Assist on projects in various functional/program areas as assigned.
• Work with sensitive and confidential information and situations, requiring the employee to handle situations appropriately, and maintain proper confidentiality.
• Provide training and mentorship to junior‑level employees.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.
• On‑Site Work Environment: This position requires regular in‑person engagement by working on‑site three or more days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non‑company locations may be required.

Working Conditions:

Work is performed in an office environment, laboratory, cleanroom, or production floor.

Auto req ID

481332BR

Minimum Education Required

High School/GED

Additional Qualifications/Responsibilities

Required Education, Experience, & Skills

• High School diploma or equivalent plus 1 years or more related experience.
• Each higher‑level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by an agency recognized by the US Secretary of Education, US Department of Education.
• Professional demeanor and work habits.
• Independence and initiative - by working with some degree of independence in terms of scheduling, job duties, and taking initiative when seeing things that need to be done.
• Demonstrated application of judgment within standard operating guidelines. Use knowledge of company policies and department needs to determine the best course of action.
• Good communication skills by responding to routine and non‑routine inquiries.

Preferred Education, Experience, & Skills

• Aerospace experience.
• MS Suite.

Pay Information

Full‑Time Salary Range: $41844 - $66952

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

City*

Westminster

State*

Colorado

Job_Category

Administrative and Support Services

Job Code

Administrative_Assistant Clerical

Affiliate Sponsor

BAE Systems