BSS Administrative Assistant II

UCAR - The University Corporation for Atmospheric Research; Boulder (CO); Hybrid; USD 47,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Retirement plan (UCAR contributes 10%)

Paid time off & holidays

Job summary

UCAR - The University Corporation for Atmospheric Research is seeking an Administrative Assistant II in Boulder, CO. The role provides administrative and operational support across research and sponsored programs, including purchasing, meeting planning, logistics, and travel support.

The team focuses on delivering science and research to a broader audience, collaborating across programs. Hybrid work is available with strong benefits and a supportive environment.

Qualifications

• High school diploma with 2+ years of relevant experience.
• Strong written, verbal, and interpersonal skills for diverse settings.
• Proficient with Microsoft Office and Google Workspace.
• Able to work independently and in a team within a matrix structure.

Responsibilities

• Assist Program Directors with calendar maintenance and meeting scheduling, and prepare materials for meetings and projects.
• Maintain copiers and printers, keep supplies stocked, and ensure equipment is in working order.
• Assist with office moves, arranging functional workspaces by identifying furniture, computer, and accessory needs, and coordinating delivery and installation.
• Coordinate conference room reservations and maintenance.
• Support the administration of science education exhibits and related tasks.
• Perform other tasks and duties as assigned.

Skills

Communication

Time management

Teamwork

Discretion

Microsoft Office

Google Workspace

Education

High school diploma

Tools

Zoom/Google Meet

SAP Concur

JAGGAER

Job description

Position Type

Regular

Visa Sponsored Job

No

Relocation Assistance Eligible

No

Hiring Range

46,675.00 USD - 55,120.00 USD

Application Closes

12:00am MST on 2026-09-05

About The Role

As a member of UCAR Community Program's (UCP) Business Shared Services (BSS) team, the Administrative Assistant II provides administrative and operational support across the full lifecycle of research and sponsored program activities. The successful candidate will work across UCP programs to support staff in bringing the science and research of UCAR and NCAR to a broader audience, with responsibilities spanning general administrative support, purchasing, meeting planning, logistics, and travel support.

BSS is a collaborative, high-performing team of professionals who enjoy solving problems, improving how we work, and helping UCP programs succeed. This is an opportunity to work with a diverse group of colleagues, learn about the many facets of research administration, and play an important role in keeping projects and programs moving forward.

Responsibilities

Job Description

General Administrative & Office Support

• Assist Program Directors with calendar maintenance and meeting scheduling, and prepare materials for meetings and projects.
• Maintain copiers and printers, keep supplies stocked, and ensure equipment is in working order.
• Assist with office moves, arranging functional workspaces by identifying furniture, computer, and accessory needs, and coordinating delivery and installation.
• Coordinate conference room reservations and maintenance.
• Support the administration of science education exhibits and related tasks.
• Perform other tasks and duties as assigned.

Purchasing & Financial Support

• Coordinate and conduct purchasing (including project materials, printing, publications, software licenses, and computer hardware) using a purchasing card and UCAR's procurement system.
• Review and reconcile purchase-related invoices for accuracy and completeness prior to submission to the supervisor or award administrator for review and approval.
• Coordinate, process, and track stipend/honoraria payments.

Meeting, Event & Travel Coordination

• Support event planning, including material preparation, procurement, catering, shipping, transportation, registration platform management, and onsite support (setup and breakdown).
• Coordinate travel arrangements and expenses for staff, visitors, and program participants.
• May assist or partner with a more senior team member on large or complex events.

Intern Program & BSS Team Support

• Support program interns with onboarding and orientation, move-in and move-out logistics and supplies, local transportation, and poster printing.
• Schedule and support intern program meetings, mentor meetings and check-ins, and training and learning opportunities.
• Actively participate as a member of one or more BSS teams, including contributing to the development and refinement of standardized best practices, and coordinating, supporting, and attending BSS meetings and training sessions.

Required Qualifications

Education

High school diploma or equivalent; and a minimum of two years relevant experience; or a combination of education and experience.

Knowledge, Skills, And Abilities

• Advanced written, verbal, and interpersonal skills, including the ability to communicate policies and procedures effectively within multicultural settings.
• Strong time management, organization, and prioritization skills, with the ability to work effectively under pressure.
• Demonstrated ability to work both independently and effectively as a team member.
• Flexibility to work across UCP Programs, adapt to changing priorities, and thrive in a matrix management setting.
• High level of sensitivity and discretion in handling confidential information.
• Consistent attention to detail and accuracy.
• Knowledge of Microsoft Office applications and Google Workspace products (documents, spreadsheets, slides/presentations).

Preferred Qualifications

Preferred Knowledge, Skills, and Abilities

• Basic experience using virtual meeting platforms, including but not limited to Zoom, Google Meet, and Slido.
• Basic experience using SAP Concur and the JAGGAER procurement system.

Work Location Expectations

This position is open to candidates seeking in-person or hybrid (combination of 3 days in-person and 2 days of remote) opportunities. UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.

Application Requirements

Questionnaire, Resume/CV

Background checks and/or federal screenings are conducted for candidates selected for hire.

Benefits Overview

• Medical, Dental, Vision, and Short & Long Term Disability Insurance
• Generous retirement plan - UCAR contributes of 10% of base salary
• Time Off Plans
  • Minimum 20 days of annual PTO
  • 10 paid holidays
  • 12 weeks of paid parental leave
  • FAMLI Leave
• Tuition Assistance Program
• Public Service Loan Forgiveness (PSLF) eligible employer

UCAR is an Equal Opportunity Employer and welcomes applications from all individuals. We do not discriminate on the basis of race, age, sex, gender identity, disability, veteran status, or any other characteristic protected by law. Applicants are not required to provide age-related information (like date of birth or graduation dates) in initial submissions.

For sponsored positions: UCAR can sponsor individuals for H-1B status only if they are already in the U.S. in H-1B status or another visa status that allows them to change to H-1B status within the U.S. UCAR is unable to sponsor new H-1B visas for individuals who are outside the U.S. and need to obtain H-1B status through Consular Processing.

All roles require compliance with U.S. export control regulations and work location requirements. All hybrid staff are expected to work on-site approximately 3 days per week.