Administrative Assistant II - Programs & Operations

City-of-Norfolk,-V; Norfolk (VA); On-site; USD 52,000 - 59,000; Full time

Job summary

The City of Norfolk is seeking an Administrative Assistant II to join the Norfolk Community Services Board. The role focuses on organizing program documentation, coordinating meetings and travel, supporting financial tracking, and ensuring smooth day-to-day operations in a busy environment.

Essential duties include maintaining records, processing invoices, preparing training materials, and liaising with internal and external partners.

Qualifications

• Two years' experience in office administration.
• Valid Driver's License may be required depending on assignment.

Responsibilities

• Establishes and maintains logs and records transactions, reviews expenditures for accuracy and compliance.
• Manages petty cash, prepares payment vouchers, and processes invoices.
• Develops and maintains tracking mechanisms and prepares monthly/quarterly reports for the program supervisor.

Job description

The City of Norfolk is seeking an Administrative Assistant II to join the Norfolk Community Services Board. The role focuses on organizing program documentation, coordinating meetings and travel, supporting financial tracking, and ensuring smooth day-to-day operations in a busy environment.

Essential duties include maintaining records, processing invoices, preparing training materials, and liaising with internal and external partners.