Administrative Assistant II: Operations & Payroll Support

City of Independence; Independence (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Independence, Missouri, seeks an Administrative Clerk to perform moderately difficult clerical duties supporting day-to-day department operations. The role handles letters, memos, forms, reports, and records, with responsibility for filing and general office organization.

You will schedule meetings, manage calendars, enter data, prepare basic invoices and reports, answer phones, greet visitors, and assist with payroll processing and travel arrangements.

Qualifications

• Experience with formatting and typing letters, memos, forms, reports, and other office documents.
• Ability to schedule meetings, travel, and facility usage.
• Proficiency in data entry and basic report preparation.
• Strong customer service when answering phones and greeting visitors.
• Knowledge of timekeeping and payroll processes.

Responsibilities

• Prepare correspondence, reports, and standard office documents.
• Schedule meetings and manage calendars for staff and departments.
• Enter and retrieve information in computer systems; prepare invoices and basic reports.
• Process payroll-related records and assist with timekeeping.
• Order supplies and coordinate with vendors; provide general office support.

Job description

The City of Independence, Missouri, seeks an Administrative Clerk to perform moderately difficult clerical duties supporting day-to-day department operations. The role handles letters, memos, forms, reports, and records, with responsibility for filing and general office organization.

You will schedule meetings, manage calendars, enter data, prepare basic invoices and reports, answer phones, greet visitors, and assist with payroll processing and travel arrangements.