Administrative Assistant II, Nursing Program

SJC San Juan College; Farmington (MN); On-site; USD 22,000 - 29,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid leave and holidays

Public Employee Pension Plan (NMERB)

403(b) Tax Deferred Annuities, 457 and

Flex Spending accounts

Life and Disability coverage

Wellness incentives

Employee Assistance Program

Tuition waiver

Free SJC Gym Membership

Free Library services

Job summary

San Juan College is seeking an administrative support professional for the Nursing Department in Farmington, NM. The role involves coordinating travel, managing files, and supporting meetings, with a focus on office operations and client service.

The position requires strong organizational skills, familiarity with college policies, and the ability to handle multiple tasks in a busy academic environment.

Qualifications

• Knowledge of modern office practices and procedures.
• Knowledge of college and program policies and procedures.
• Knowledge of computers and job-related software programs.

Responsibilities

• Coordinate departmental travel; schedule flights, hotels, car rentals, and conference registrations.
• Answer phones and greet visitors; provide information and assistance; take messages and make appointments.
• Maintain department files and records.
• Coordinate and schedule computer labs, laptop carts, classrooms and conference rooms.
• Reconcile travel and purchase card statements.

Skills

Office practices

Policies & procedures

Computers & software

Prioritizing & organizing

Oral & written communication

Education

High school diploma or equivalent

Tools

Office software

Job description

Compensation: $17.83 per hour Compensation Type: Non-Exempt Employment Type: Regular Grade: NE06

Position Summary

This position is responsible for providing administrative support for the Nursing Department.

MAJOR DUTIES

• Coordinates departmental travel; schedules airline flights, hotel reservations, car rentals, and motor pool vehicles; submits conference registration; processes requisitions and purchases orders; submits travel reimbursement requests.
• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.
• Maintains department files and records.
• Coordinates and schedules computer labs, laptop carts, classroom and conference rooms.
• Reconciles travel and purchase card statements.
• Processes textbook orders.
• Makes preparations for Advisory Council and departmental meetings; attends meetings and records minutes.
• Coordinates catering for events.
• Arranges computer accounts, keys, business cards, name tags and door plates for new faculty.
• Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of modern office practices and procedures.
• Knowledge of college and program policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include college and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide administrative support for the operations of the Nursing Department. Successful performance contributes to the efficiency and effectiveness of those operations.

CONTACTS

Contacts are typically with co-workers, other college employees, students, vendors, and the general public. Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light objects. The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.

EEO STATEMENT

EEO STATEMENT: San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, national origin, disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws.

San Juan College serves as a regional leader in education and provides quality education to approximately 10,000 students seeking academic credit and non-credit programs through face-to-face and online classes each year. San Juan College is proud to serve a unique and culturally diverse population.

Nestled in the northwest corner of New Mexico, Farmington is the hub of the Four Corners region and is home to the stunning main campus and four satellite centers of San Juan College. Farmington is located one hour south of Durango, Colorado, three hours northwest of Santa Fe and Albuquerque, and three hours southeast of Moab, Utah. Along with the phenomenal weather, Farmington offers over 50 beautifully maintained city parks and thousands of acres of terrain, enough to satisfy any outdoor enthusiast. Enjoy mountain biking, hiking, boating, skiing, off-roading and more, or spend time at any of our three rivers and four lakes. Farmington also boasts a superb variety of special cultural events, museums, galleries, and local theater group events year-round.

As a Platinum Family Friendly New Mexico Business, San Juan College is dedicated to maintaining a workplace with policies that allow employees and their families to thrive. We want you to achieve a fulfilling work-life balance, build long-term financial security, and explore the beautiful natural settings around us.

Below are some of the benefits offered:

• Excellent medical, dental and vision coverage options
• Generous paid leave plans and holiday pay
• Public Employee Pension Plan (NMERB)
• Optional 403 (b) Tax Deferred Annuities, 457 and Roth Plans
• Flex Spending accounts
• Life and Disability coverage
• Employee Wellness Incentives
• Employee Assistance Program
• Tuition waiver
• Free SJC Gym Membership
• Free Library services

San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, national origin, disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws.