Administrative Assistant II Neurology

Atrium Health Enterprise; Winston-Salem (NC); On-site; USD 42,000 - 60,000; Full time

Job summary

Atrium Health Enterprise in Winston-Salem is seeking an experienced administrative assistant to support a Neurology Chair. You will manage complex calendars, coordinate travel, and handle sensitive information with discretion.

This role demands proactive problem-solving, excellent written and verbal communication, and advanced Microsoft Office skills. It is not an entry-level position; qualified applicants will have multiple years of experience.

Qualifications

• 3 years of administrative support experience.
• Experience supporting a busy executive or chair.
• Ability to prioritize and manage travel and calendars.
• Strong written and verbal communication.
• Discretion and confidentiality.

Responsibilities

• Schedules and prioritizes calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes all aspects of meetings and events, including agenda prep and site selection.
• Answers and screens calls; greets visitors and provides information.
• Resolves problems and prioritizes needs using policies and procedures.
• Performs complex word processing and document creation with minimal guidance.
• Compiles reports and data; creates and displays reports.
• Maintains filing systems and confidential records.
• Opens mail and prioritizes; initiates return correspondence.
• Conducts independent research and analyses to support administrative needs.
• Operates and maintains office equipment; may order supplies.
• Coordinates administrative details of special projects.
• May train other administrative staff.

Skills

Time management

Confidentiality

Initiative

Communication skills

Microsoft Office

Document production

Attention to detail

Calendar management

Education

High School Graduate

Tools

Microsoft Office Suite

Job description

High level academic support for busy Neurology Chair which requires experience in complex calendar management; travel coordination; excellence in time management, organization, and prioritization skills as well as highly proficient in all applications of Microsoft Office. Must be proactive and skilled in anticipating the needs. This is not an entry level administrative assistant position. Please only skilled and experienced administrative assistant applicants need apply.

Knowledge / Skills / Abilities Required

• Advanced time management and prioritization.
• High degree of confidentiality.
• Initiative and independent problem-solving.
• Strong written and verbal communication skills. Ability to communicate with various individuals tactfully and effectively, including highly visible customers/leaders.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create simple to complex documents, reports, graphs/charts, and presentations.
• Strong organizational ability and attention to detail.

Major Responsibilities

• Schedules and prioritizes calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes all aspects of meetings and events, including (but not limited to) agenda preparation, site selection, and document development.
• Answers, screens, and initiates calls. Greets visitors, providing procedural information and answering inquiries related to operational and substantive matters.
• Resolves problems and prioritizes needs using in-depth knowledge or policies and procedures.
• Performs complex word processing and document creation, including crafting/drafting correspondence, etc. with little to no guidance/instruction.
• Compiles reports, graphics, and statistical data. Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
• Conducts independent research and complex analyses, summarizing information to support administrative needs.
• Operates and maintains office equipment; may order supplies as needed.
• Coordinates administrative details of special projects.
• May act as a resource, providing training to other administrative staff.

Experience Required

• Typically requires 3 years of administrative support experience

Education Required

• High School Graduate

Physical Requirements And Working Conditions

• Normal office environment; occasional lifting up to 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.