Administrative Assistant II Neurology

Advocate Aurora Health; Winston-Salem (NC); Presencial; USD 40.000 - 60.000; Jornada completa

Descripción de la vacante

Advocate Health in Winston-Salem, NC seeks an experienced administrative assistant to support the Neurology Chair. This is not entry level; we require complex calendar management, travel coordination, and excellence in time management, organization, and prioritization, with proficiency in Microsoft Office.

You will prepare meetings, handle confidential information, craft documents, and liaise with staff and leaders.

Formación

• Advanced time management and prioritization required.
• High degree of confidentiality.
• Initiative and independent problem-solving.
• Excellent written and verbal communication with diverse stakeholders.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create simple to complex documents, reports, graphs/charts, and presentations.
• Strong organizational skills and attention to detail.

Responsabilidades

• Schedules and prioritizes calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes meetings and events, including agenda prep, site selection, and documents.
• Answers, screens, and initiates calls; greets visitors and provides information.
• Resolves problems and prioritizes needs using policies and procedures.
• Performs word processing and document creation with minimal guidance.
• Compiles reports and data; creates reports and displays data to support needs.
• Maintains filing systems and confidential records.
• Opens and prioritizes mail; initiates return correspondence.
• Conducts independent research and analyses to support administrative needs.
• Operates and maintains office equipment; may order supplies.
• Coordinates administrative details of special projects.
• May train other administrative staff.

Conocimientos

Time management

Confidentiality

Problem solving

Communication

Microsoft Office

Document creation

Organization

Educación

High School Diploma

Descripción del empleo

High level academic support for busy Neurology Chair which requires experience in complex calendar management; travel coordination; excellence in time management, organization, and prioritization skills as well as highly proficient in all applications of Microsoft Office. Must be proactive and skilled in anticipating the needs. This is not an entry level administrative assistant position. Please only skilled and experienced administrative assistant applicants need apply.

Knowledge / Skills / Abilities Required:

• Advanced time management and prioritization.
• High degree of confidentiality.
• Initiative and independent problem-solving.
• Strong written and verbal communication skills.Ability to communicate with various individuals tactfully and effectively, including highly visible customers/leaders.
• Proficiencyin Microsoft Office (Excel, PowerPoint, Word).
• Ability to createsimple tocomplex documents, reports, graphs/charts, and presentations.
• Strong organizational ability and attention to detail.

Major Responsibilities:

• Schedules andprioritizescalendars for appointments, meetings, and travel.
• Assistswith travel arrangements and expense reporting.
• Organizes all aspects of meetings and events, including (but not limited to) agenda preparation, site selection, and document development.
• Answers, screens, and initiatescalls.Greetsvisitors, providing procedural information and answering inquiries related to operational and substantive matters.
• Resolves problems andprioritizesneeds using in-depth knowledge or policies and procedures.
• Performs complex word processing and document creation, including crafting/drafting correspondence, etc. with little to no guidance/instruction.
• Compiles reports, graphics, and statistical data. Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail,initiatingreturn correspondence asappropriate.
• Conducts independent research and complex analyses, summarizing information to support administrative needs.
• Operates andmaintainsofficeequipment;may order supplies as needed.
• Coordinates administrative details of special projects.
• May act as a resource, providing training to other administrative staff.
  

Experience Required:

• Typically requires3yearsof administrative support experience

Education Required:

• High School Graduate

Physical Requirements and Working Conditions:

• Normal office environment; occasionallifting upto 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.