ADMINISTRATIVE ASSISTANT II - KAUAI

State of Hawaii; Hawaii; On-site; USD 45,242 - 57,284; Full time

Job summary

The State of Hawaii is seeking an Administrative Assistant II to perform secretarial and program support services. This role involves assisting the program manager with planning and public relations.

Applicants should have six months of general clerical experience and two years of specialized clerical experience. A valid driver's license may be required for some positions. The salary ranges from $4,054 to $5,133 per month, depending on qualifications.

Qualifications

• Six months of general clerical experience in office work.
• Two years of specialized clerical experience in a relevant field.
• Ability to lift and carry objects of varying weights.

Responsibilities

• Perform secretarial services as a primary work assignment.
• Assist in planning, programming, budgeting, and public relations.
• Supervise and participate in clerical work of considerable complexity.

Skills

Knowledge of English grammar, spelling, arithmetic

Typing and/or substantive clerical work

Keyboard proficiency of 40 net words per minute

Ability to take and transcribe dictation

Job description

Recruitment Information

Recruitment Number 25-0131. Immediate vacancies are with the Department of Taxation and the University of Hawaii at Kauai Community College, Lihue. Salary $4,054 to $5,133 per month. Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

Temporary employment may provide civil service membership after satisfactory completion of a probation period of at least six months. Employees become eligible for promotion and transfer opportunities to permanent and other temporary positions. Benefits for permanent positions apply except for return rights and placement rights associated with a reduction-in-force.

Recruitment may be closed at any time. Notice of the last day to file applications will be posted on the State of Hawaii Civil Service Job Opportunities page.

Duties Summary

Positions perform secretarial services as a primary work assignment, along with minor administrative, clerical, and related services for a program manager. The program manager is at a level requiring substantial involvement in planning, programming, and budgeting, in addition to work direction and coordination and liaison and public relations.

An Administrative Assistant speaks and acts for the manager or administrator served in matters delegated to facilitate workflow, coordination, and management controls and relationships with others within and outside the organization.

The ADMINISTRATIVE ASSISTANT II serves as a secretary to the manager of a program and organization of considerable scope and complexity; may supervise and participate in highly complex clerical work; and performs other related duties as assigned.

Minimum Qualification Requirements

Legal authorization to work: U.S. citizens, nationals, or permanent resident aliens, or individuals eligible under federal law for unrestricted employment in the United States.

• General Clerical Experience: Six months of work experience demonstrating knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; and ability to speak and write simply and directly.
• Specialized Clerical Experience: Two years of progressively responsible typing and/or substantive clerical work demonstrating knowledge of common office appliances and equipment and the ability to perform secretarial tasks.
• Keyboarding/Computer Skill: Keyboard proficiency of 40 net words per minute, with or without reasonable accommodation.
• Shorthand/Dictation Skill: Ability to take and transcribe dictation accurately at 80 net words per minute, with or without reasonable accommodation.
• Driver's License: A valid driver's license is required for some positions at the time of appointment.
• Lift and Carry: Ability to lift and carry objects of varying weights, with or without reasonable accommodation.
• Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements will apply.

For a complete list of the Minimum Qualification Requirements, please review the standard requirements documentation.

Other Information

The State of Hawai‘i complies with federal and state disability laws and provides reasonable accommodations for applicants and employees with disabilities. To request accommodations, call 808-587-1111.

Public Service Loan Forgiveness (PSLF) may be available for qualifying employees. For more information, consult the federal student aid program.

Electronic notification to applicants will be sent by email. Applicants should ensure the email address provided is current and secure.

Testing information: The examination will be conducted on an unassembled basis. In-person interviews and/or further testing may be required at the discretion of the hiring agency. Applicants should be available to participate in person at their own expense if required.

Equal Employment Opportunity, merit civil service system, citizenship, reasonableness accommodation, and veteran preference policies apply.