ADMINISTRATIVE ASSISTANT II - KAUAI

State of Hawai'i; Hawaii; On-site; USD 45,000 - 57,000; Full time

Job summary

The State of Hawai'i is recruiting Administrative Assistant II positions in the Department of Taxation and related units on Kauai. These roles involve secretarial and clerical support for a program manager within a large organization, with potential temporary appointments and civil service opportunities.

Salary ranges from $4,054 to $5,133 per month, depending on funds and qualifications; advancement and benefits provided as in permanent civil service positions.

Qualifications

• Six months of general clerical experience demonstrating knowledge of English grammar, spelling and arithmetic.
• Two years of progressively responsible typing and/or substantive clerical work with knowledge of common office equipment.
• Some positions require keyboarding proficiency (40 net wpm) and dictation ability (80 wpm).

Responsibilities

• Provide secretarial and clerical support to the program manager.
• Perform administrative tasks to facilitate workflow and coordination.
• Assist with budgeting, planning, and public relations activities as assigned.

Skills

General clerical experience

Specialized clerical experience

Keyboarding/typing 40 wpm

Shorthand/dictation (80 wpm)

Driver's license

Lift and carry

Substitutions allowed

Job description

The immediate vacancies are with the Department of Taxation and the University of Hawaii at Kauai Community College in Lihue, Kauai.

Salary: $4,054 to $5,133 per month (SR-14, Step C to I)

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

As some vacancies may be for temporary employment, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to an employee in a permanent position with the exception of return rights and placement rights associated with a reduction-in-force.

A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Job Description

These positions perform secretarial services as a primary work assignment, along with minor administrative, clerical and related services for a program manager. The program manager served is at a level in the State's hierarchy which requires that he/she be substantially involved in planning, programming, and budgeting, in addition to work direction and coordination, as well as appropriate liaison and public relations.

An Administrative Assistant speaks and acts for the manager or administrator served in those matters delegated in order to facilitate workflow, coordination and management controls, and relationships with others both within and outside the organization.

The ADMINISTRATIVE ASSISTANT II serves as a secretary to the manager of a program and organization of considerable scope and complexity; may supervise and participate in performing highly complex clerical work; and performs other related duties as assigned.

Requirements

• Legal Authorization to Work Requirement: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
• ADMINISTRATIVE ASSISTANT II: General Clerical Experience: Six months of work experience which involved performing tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions and speak and write simply and directly.
• ADMINISTRATIVE ASSISTANT II: Specialized Clerical Experience: Two years of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks as described in the Minimum Qualification Requirements (see link).
• Keyboarding/Computer Skill: Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. These positions require the ability to keyboard/type 40 net words per minute, with or without reasonable accommodation. Some of the immediate vacancies have this requirement.
• Shorthand/Dictation Skill: Some positions required the ability to take and transcribe dictation accurately at 80 net words per minute, with or without reasonable accommodation.
• License: A valid driver's license is required for some positions. For those positions, a valid driver's license is required at the time of appointment.
• Lift and Carry: Some positions require the ability to lift and carry objects of varying weights with or without reasonable accommodation.
• Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

The information provided above represents a summary of the complete Minimum Qualification Requirements.

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: Public Service Loan Forgiveness | Federal Student Aid

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.