ADMINISTRATIVE ASSISTANT I - HAWAII ISLAND

State of Hawai'i; Honolulu (HI); On-site; USD 42,000 - 53,000; Full time

Job summary

The Department of Human Services in Kona and Hilo, Hawaii is hiring Administrative Assistants to perform secretarial and clerical duties for a program manager. The role emphasizes organizational support, precise document handling, and liaison with internal and external partners.

Minimum qualifications include typing and shorthand skills, plus experience in general and specialized clerical work. Some positions require keyboarding proficiency and dictation abilities.

Qualifications

• Six (6) months of work experience showing knowledge of English grammar, spelling and arithmetic; ability to read and understand instructions and communicate clearly.
• One (1) year of progressively responsible clerical work showing knowledge of office equipment and clerical procedures.
• Substitutions as described in the Minimum Qualification Requirements apply.
• Keyboarding proficiency and/or ability to use computers/word processing software; 40 net words per minute.
• Shorthand/dictation ability; 80 net words per minute may be required for some positions.

Responsibilities

• Perform secretarial services as a primary duty for a program manager.
• Provide administrative, clerical and related support to assist workflow and coordination.
• May supervise and participate in performing complex clerical work and related tasks.

Skills

Typing 40 wpm

Shorthand 80 wpm

English grammar

Reading comprehension

Tools

Word processing

Job description

Recruitment Number 26-0144

The immediate vacancies are with the Department of Human Services in Kona and Hilo, Hawaii Island.

Salary: $3,748 to $4,742 per month (SR-12, Step C to I)

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

These positions perform secretarial services as a primary work assignment, along with minor administrative, clerical and related services for a program manager. The program manager served is at a level in the State's hierarchy which requires that he/she be substantially involved in planning, programming, and budgeting, in addition to work direction and coordination, as well as appropriate liaison and public relations.

An Administrative Assistant speaks and acts for the manager or administrator served in those matters delegated in order to facilitate workflow, coordination and management controls, and relationships with others both within and outside the organization.

The Administrative Assistant I serve as a secretary to a manager of a program and organization of modest complexity; may supervise and participate in performing complex clerical work; and performs other duties as required.

To qualify, you must meet all of the following requirements

Legal Authorization to Work Requirement

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

General Clerical Experience

Six (6) months of work experience which involved performing tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions and speak and write simply and directly.

Specialized Clerical Experience

One (1) year of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks.

Substitutions Allowed

Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

Keyboarding/Computer Skill

Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. These positions require the ability to keyboard/type 40 net words per minute, with or without reasonable accommodation. Some of the immediate vacancies have this requirement.

Shorthand/Dictation Skill

Some positions require the ability to take and transcribe dictation accurately at 80 net words per minute, with or without reasonable accommodation. Some of the immediate vacancies have this requirement.

Your proficiency may be tested by the appointing authority. Failure to demonstrate at least the minimum Keyboarding/computer, shorthand and/or dictation skill as noted above may result in corrective action, including the removal of your name from the list of eligibles for employment consideration.

The information provided above represents a summary of the complete Minimum Qualification Requirements.

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The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check our email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.

For further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.