ADMINISTRATIVE ASSISTANT III - KAUAI

State of Hawaii; Hawaii; On-site; USD 48,970 - 61,993; Full time

Job summary

The State of Hawaii is hiring an Administrative Assistant for the University of Hawaii at Kauai Community College in Lihue, Kauai. The role includes supporting administrative tasks and maintaining complex office systems.

Candidates should have strong clerical skills, with two years of experience in office environments and the ability to type at least 40 words per minute. The salary ranges from $4,388 to $5,555 per month, depending on qualifications. This is a continuous recruitment with positions available in various locations.

Qualifications

• Legal authorization to work in the United States.
• Six months of general clerical work experience.
• Two years of progressively responsible clerical experience.

Responsibilities

• Assist the manager with administrative duties.
• Maintain filing and correspondence systems.
• Serve as a receptionist and make travel arrangements.

Skills

Knowledge of English grammar and spelling

Ability to type 40 net words per minute

Familiarity with office appliances and equipment

Tools

Word processing software

Spreadsheets

Databases

Job description

Recruitment Information

Recruitment Number 25-0340

The immediate vacancy is with the University of Hawaii at Kauai Community College in Lihue, Kauai.

Salary: $4,388 to $5,555 per month (SR-16, Step C to I).

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

This continuous recruitment may be closed at any time. The last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

An Administrative Assistant serves as a trusted personal assistant which requires a close and confidential relationship with the manager or administrator served; overall awareness of the activities and administrative framework of the organization; and the performance of a variety of clerical and minor administrative duties auxiliary to the work of the manager or administrator served.

The Administrative Assistant III serves as a secretary to the manager of a statewide program or programs and an organization of substantial complexity and size or scope, and performs other related duties as assigned.

Minimum Qualification Requirements

• Legal authorization to work: State of Hawaii requires all persons seeking employment with the government of the State to be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
• General Clerical Experience: Six months of work experience involving tasks that demonstrate knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; speak and write simply and directly.
• Specialized Clerical Experience:
  1. Two years of progressively responsible typing and/or substantive clerical work demonstrating knowledge of common office appliances and equipment, and the ability to carry out procedures in clerical work systems and perform secretarial tasks, including serving as telephone and walk‑in receptionist, maintaining a system of files, making travel arrangements, composing correspondence, obtaining and presenting information from files, routing correspondence, reviewing outgoing correspondence for format, grammar, spelling, punctuation and typographical errors, maintaining a log of pending work, and using computers and software (e.g., word processing, spreadsheet, databases).
  2. One additional year of progressively responsible typing and/or substantive clerical work demonstrating ability to perform secretarial duties including providing personal assistance to an administrator or executive by attending to administrative details, having overall awareness of activities and administrative framework, and exercising sound judgment.
• Driver's license: Some positions require possession of a valid driver's license at the time of appointment.
• Special requirements: Some positions require the ability to lift and carry items of various weights with or without reasonable accommodation.
• Skill: Certain positions require the ability to type 40 net words per minute and/or take and transcribe dictation at 80 words per minute. Applicants who do not possess these skills will be referred only to those positions not requiring the ability to type or take dictation at these rates.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations, please call 808-587-1111 for assistance.

01150:071624:03:KJ