Administrative Assistant II: HR, Payroll & Finance Support

Dphx; Phoenix (AZ); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Benefits-eligible

Job summary

SS. Simon & Jude Cathedral is seeking an organized Administrative Assistant to support the Business Manager with HR, payroll processing, financial administration, and daily business operations.

The candidate should handle sensitive information with discretion and work well in a close-knit parish and school community. Responsibilities include payroll processing via Paylocity, onboarding, expense coding, donation processing, and coordination of meetings.

Qualifications

• Proficiency with Microsoft Office apps (Outlook, Word, Excel).
• Experience in administrative support or office management is preferred.
• Discretion and confidentiality in handling payroll and HR data.

Responsibilities

• Provide administrative support to Business Manager in HR, payroll, and finance.
• Assist with payroll processing using Paylocity, including timekeeping and documentation.
• Support HR processes: onboarding, employee records, benefits administration.
• Handle financial tasks: invoices, deposits, expense coding, receipts, and recordkeeping.
• Coordinate banking and donation processing, including deposits and related accounting.
• Assist with administrative systems such as Bill.com, Divvy, Pushpay, and others.
• Schedule meetings, prepare documents, maintain records, track deadlines, and follow up with staff.
• Provide general operations support including campus records, scheduling, and special projects.

Job description

SS. Simon & Jude Cathedral is seeking an organized Administrative Assistant to support the Business Manager with HR, payroll processing, financial administration, and daily business operations.

The candidate should handle sensitive information with discretion and work well in a close-knit parish and school community. Responsibilities include payroll processing via Paylocity, onboarding, expense coding, donation processing, and coordination of meetings.