Administrative Assistant

Archdiocese of Saint Paul & Minneapolis; Saint Paul (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

Archdiocese of Saint Paul & Minneapolis is seeking an administrative assistant in Saint Paul, MN to provide comprehensive office support to the Financial Standards Parish Accounting team and Office of Finance.

You will manage calendars, prepare meeting agendas and minutes, handle correspondence, coordinate events for annual programs, and ensure timely follow-up on communications, while maintaining files and office supplies.

Responsibilities

• Performs a variety of general office administrative duties, both efficiently and accurately
• Maintains calendar and scheduling for meetings between departments, other calendaring and scheduling as communicated by the director
• Maintains and organizes event documentation for Annual programs, such as Standards in Church Ministry, Parish Administration Orientation, Priest Finance Day and more
• Monitors and manages workflow to ensure timely follow-up on correspondence and emails
• Receives, sorts and screens mail and correspondence to the Director/PASC Manager from all sources
• Serves as backup for Office of Finance, as time or schedule allows
• Maintains supplies for the department
• Maintains files of the Director and PASC Manager as directed
• Other related duties assigned.

Job description

Position Summary:

The person in this position provides administrative services and support which relieve the offices of daily routine details and assist them in the overall function of their offices. This person provides administrative support not only to Financial Standards Parish Accounting but also to the initiatives of the Office of Finance.

Essential Functions of the Position:

• Performs a variety of general office administrative duties, both efficiently and accurately;
• Maintains calendar and scheduling for meetings between departments, other calendaring and scheduling as communicated by the director;
• Maintains and organizes event documentation for Annual programs, such as Standards in Church Ministry, Parish Administration Orientation, Priest Finance Day and more. This includes reviewing preparing agendas, minutes of meetings, coordinating schedules and calendaring events with Office of Communications.
• Monitors and manages workflow to ensure timely follow-up on correspondence and emails;
• Receives, sorts and screens mail and correspondence to the Director/PASC Manager from all sources.
• Serves as backup for Office of Finance, as time or schedule allows
• Maintains supplies for the department;
• Maintains files of the Director and PASC Manager as directed
• Other related duties assigned.